Administrative Coordinator

Socket.dev; Poway (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Coastal Fire & Integration Systems, an AMPAM Parks Company, is seeking an Administrative Coordinator to be the hub of our office. You will support the Service team, assist Accounts Receivable backup, and help keep daily operations running smoothly for a growing organization.

The ideal candidate is organized, detail-oriented, customer-focused, and able to prioritize multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Two or more years of administrative/office support experience.
• Excellent organization and detail-oriented approach; strong communication.

Responsibilities

• Greet visitors and manage a professional office environment.
• Support Service Coordinators with scheduling and customer communications.
• Provide backup Accounts Receivable support and organize invoices.

Skills

Organizational skills

Communication skills

Microsoft Office

Data entry

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Who We Are

Coastal Fire & Integration Systems, an AMPAM Parks Company, specializes in fire alarm, life safety, and low-voltage systems for commercial and multifamily construction projects throughout Southern California. Backed by the strength and stability of AMPAM Parks Mechanical—one of California's leading mechanical, electrical, and plumbing (MEP) contractors,we combine the agility of a specialized business with the resources and career opportunities of a growing organization.

Looking for a role where you can make a real impact every day?

Join Coastal Fire & Integration Systems as our Administrative Coordinator. In this highly visible role, you'll be the hub of our office—supporting day-to-day operations, assisting our Service team, and helping keep the business running efficiently. If you enjoy staying organized, supporting a collaborative team, and being the person others can rely on, we'd love to hear from you.

This is an excellent opportunity for someone looking to grow their administrative career while gaining exposure to service operations, accounting support, and office management within a stable and expanding organization.

Job Summary

The Administrative Coordinator provides administrative support that helps ensure the smooth day-to-day operation of the Coastal Fire & Integration office. This position serves as the first point of contact for visitors and incoming calls while providing support to the Service Coordinators, assisting with Accounts Receivable backup, maintaining office organization, and performing a variety of administrative responsibilities.

The ideal candidate is organized, detail-oriented, customer-focused, and enjoys working in a fast-paced, team-oriented environment.

Key Responsibilities Include:

Office Administration

• Greet visitors and create a professional, welcoming office environment.
• Answer and direct incoming phone calls.
• Maintain organized electronic and paper filing systems.
• Order and maintain office supplies.
• Assist with general office organization and administrative projects.
• Perform other administrative duties as assigned.

Service Team Support

• Provide administrative support to the Service Coordinators.
• Assist with service documentation, scheduling support, and customer communications.
• Help ensure work orders and related paperwork are completed accurately and in a timely manner.

Accounting Support

• Provide backup support for Accounts Receivable activities.
• Assist with organizing invoices, customer documentation, and payment records.
• Support the accounting team with administrative tasks as needed.

Who You are

• High school diploma or equivalent required.
• Two or more years of administrative, office support, receptionist, or customer service experience preferred.
• Excellent organizational skills with strong attention to detail.
• Professional verbal and written communication skills.
• Ability to prioritize multiple responsibilities while meeting deadlines.
• Positive attitude with a collaborative, team-first approach.
• Ability to maintain confidentiality and exercise sound judgment.

Technical Skills

• Proficiency with Microsoft Office, including:
  • Excel
  • Word
  • Outlook
• Comfortable learning new software and office systems.
• Accurate data entry and document management skills.

What Makes This Opportunity Different

• Join a growing organization backed by the strength and stability of AMPAM Parks Mechanical.
• Work in a collaborative environment where your contributions make a meaningful impact every day.
• Gain experience supporting multiple business functions, including service operations, accounting, and office administration.
• Enjoy opportunities for professional growth as Coastal Fire & Integration Systems continues to expand.

Applicants must be currently authorized to work in the U.S. on a full-time basis without future employment sponsorship