Administrative Coordinator

SBM Management Services, LP; Portland (OR); On-site; USD 43,000 - 50,000; Full time

Job summary

SBM Management Services, LP in Portland, OR is hiring an Administrative Coordinator to manage meeting room setup, respond to inquiries, schedule meetings, and maintain employee records.

You will create schedules, assist with reports and presentations, input inventory into our web-based system, and ensure data accuracy while upholding safety rules and professional communication with stakeholders. This role may require occasional travel to SBM sites and signage coordination on campus.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience in customer service is preferred.
• Valid driver’s license may be required.
• Strong keyboarding and MS Office skills.

Responsibilities

• Coordinate room setup requests and calendar scheduling.
• Respond to customer inquiries promptly and courteously.
• Prepare reports and presentations as needed.
• Input inventory into web-based system and maintain lists.
• Maintain employee records and adhere to safety rules.

Skills

Computer skills

Microsoft Office

Customer service

Education

High school diploma / GED

Associate’s degree preferred

Job description

Title:Administrative CoordinatorJob Description:NOW HIRING: Administrative CoordinatorCompensation: $31.00-$36.00 per hourJob OverviewThe Admin Coordinator will be responsible for coordinating activities associated with meeting and conference room set-up per stakeholder’s request. This role is responsible for managing administrative duties such as responding to customer inquiries, scheduling meetings, and maintaining employee records.Roles & ResponsibilitiesTo perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.Assign work tasks, create schedules, and manage calendarsAssist with preparation of reports and presentationsAssist with inputting inventory into web-based software for operational supplies and equipmentReview, manage and complete the day-to-day calendaring, work orders, scheduling, and email inboxCoordinate daily room configuration requests generated by stakeholdersContact stakeholders with missing or conflicting informationProvide a high quality of service and communication to all customersWritten and oral communication required with stakeholdersUpdate and maintain data (room lists, inventory lists, etc.)Comply with company safety rules, policies, and proceduresAssist with creating and placing signage throughout campus property as requestedPrepares agendas and takes notes at meetings and archives proceedings.Stops at risk behavior of others and selfWork with program manager to identify opportunities to improve performance on a routine basisThe ability to drive to various work locations, customer sites, or company facilities may be necessary to perform the essential functions of this position.Assist with administrative tasks as neededQualificationTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job safely. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Education and/ or Experience: High school diploma / GED , Associate’s degree preferred; Experience in the customer service field is a preferredCertificates, Licenses, Registrations: A valid driver's license may be required for this position based on business needs. Employees required to drive as part of their job duties must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements.Knowledge, Skills, and Abilities: Solid computer skills, including email and Microsoft OfficeSupervisory ResponsibilitiesThis position has no supervisory responsibilities.Physical Demands & Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Benefits:SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:www.sbmmanagement.com/careers Careers – SBMSBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.