Administrative Coordinator

CybSafe; Philadelphia (Philadelphia County); Hybrid; USD 40,000 - 80,000; Full time

Job summary

An innovative company is seeking a detail-oriented Administrative Coordinator to support various departments. In this dynamic role, you will manage daily administrative tasks, coordinate meetings, and maintain office operations. The ideal candidate will possess strong organizational skills, be proficient in G-Suite and Microsoft Office, and thrive in a fast-paced environment. This position offers an opportunity to contribute to a mission-driven organization focused on transforming healthcare through technology. Join a team that values creativity and collaboration while making a meaningful impact in the healthcare sector.

Benefits

Competitive pay

Health insurance options

Flexible schedule

Team events and office lunches

Creative office environment

Qualifications

• 2+ years in an administrative or coordination role.
• Education in Business Administration or related field.

Responsibilities

• Coordinate and manage daily administrative tasks and projects.
• Serve as the point of contact between departments, customers, and vendors.

Skills

Excellent written and verbal communication

Strong organizational and multitasking abilities

Proficiency in G-Suite

Proficiency in Microsoft Office Suite

Comfortable with office technology and collaboration tools

Education

Associate or Bachelor’s degree in Business Administration

Equivalent experience in Office Management

Tools

G-Suite

Microsoft Office Suite

Zoom

Slack

Job description

About Proscia

Pathology is at the center of medicine and is undergoing a profound transformation as the final frontier of digitization in healthcare. We started Proscia to accelerate pathology’s transition from microscope to images—and to use AI to change the way we think about cancer.

We can’t change medicine alone. That’s why we’re looking for curious thinkers, big dreamers, developers, evangelists, pathologists, and scientists— exceptional talent to help us harness the great power of AI for good and advance humankind.

At Proscia, we push the limits of medicine and technology, solving problems the world has never solved before. We build software used by thousands of scientists and pathologists working on the front lines of fighting big enemies like cancer for patients around the globe. To accelerate our vision, Proscia has raised over $100M in capital from world-class healthcare and technology investors.

About the Role

As Proscia's Administrative Coordinator, you will provide high-level administrative support to various departments and executives. Your daily tasks will include maintaining office operations at Proscia's headquarters and acting as a central point of communication for the Proscia team. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Coordinate and manage daily administrative tasks and projects
• Serve as the point of contact between departments, customers, and vendors
• Schedule and organize meetings, appointments, and travel arrangements for multiple executives
• Prepare reports, presentations, and correspondence for weekly company meetings
• Maintain and update databases, filing systems, and records as needed
  
• Support the onboarding process for new employees
• Ensure compliance with office procedures and company policies
• Order office supplies and manage inventory
• Plan and coordinate team events, office lunches, and meetings as needed

Qualifications:

• Education: Associate or Bachelor’s degree in Business Administration, Office Management, or related field (or equivalent experience)
• Experience: 2+ years in an administrative or coordination role
• Skills:
  • Excellent written and verbal communication
  • Strong organizational and multitasking abilities
  • Proficiency in G-Suite and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Comfortable with office technology and collaboration tools (e.g., Zoom, Slack)
  • Ability to work independently and as part of a team

Work Environment:

• Office-based role, with potential hybrid/remote work options
• Fast-paced environment with shifting priorities

Beyond Just Work

As a company in the healthcare field, we want our people to be happy and healthy, in and out of the office. In addition to competitive pay, we ensure everyone on our team is supported with savings, schedule, and insurance options that promote long-term health and personal growth.

Our office environment is designed for creativity and agility: with walls as notepads and couches for collaboration. We’re located in the heart of Philadelphia, with views of the city atop the train station so you can spend your time focusing on what matters most.

At Proscia, we don’t just accept differences — we celebrate them, we support them, and we thrive on them for the benefit of our employees, our products, and our community. Proscia is proud to be an equal opportunity workplace.