Administrative Coordinator

PeopleShare by PROMAN; Philadelphia (Philadelphia County); On-site; USD 30,000 - 34,000; Part time

Job summary

PeopleShare is seeking an Administrative Coordinator in Philadelphia, PA to support a university department. You will greet visitors, handle front desk duties, answer calls, and manage emails while ensuring smooth daily operations.

Requirements include a Bachelor’s Degree and strong communication, organization, and customer-service skills. The position is temporary through mid-January with a potential extension, pay $22.00–$25.00 per hour, 35 hours weekly, Monday–Friday, 9:00 AM–5:00 PM.

Qualifications

• Bachelor's degree is required.
• Experience in administrative or office support preferred.
• Proficient with Microsoft Office Suite.
• Strong communication and multitasking abilities.

Responsibilities

• Greet visitors and serve as the first point of contact for the department
• Provide front desk and reception support
• Answer and direct incoming phone calls
• Monitor and respond to department email communications
• Assist students, faculty, staff, and visitors with general inquiries
• Coordinate administrative and operational processes
• Maintain office supplies and inventory
• Submit and track maintenance and facility requests
• Support scheduling, documentation, and special projects
• Maintain a professional, welcoming, and organized office environment

Skills

Communication

Interpersonal skills

Organization

Multitasking

Independent work

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Administrative Coordinator

Location: Philadelphia, PA
Pay: $22.00 - $25.00 per hour
Schedule: Monday-Friday, 9:00 AM - 5:00 PM (35 hours per week)
Duration: Temporary through Mid-January, with potential for extension

Position Overview

PeopleShare is seeking a professional and detail-oriented Administrative Coordinator to support the daily operations of a prestigious university department. This role is ideal for someone who enjoys working in a student-centered environment and takes pride in providing exceptional administrative and customer service support.

The Administrative Coordinator will serve as a key point of contact for students, faculty, staff, and visitors while helping ensure the smooth day-to-day operation of the department.

Responsibilities

• Greet visitors and serve as the first point of contact for the department
• Provide front desk and reception support
• Answer and direct incoming phone calls
• Monitor and respond to department email communications
• Assist students, faculty, staff, and visitors with general inquiries
• Coordinate administrative and operational processes
• Maintain office supplies and inventory
• Submit and track maintenance and facility requests
• Support scheduling, documentation, and special projects
• Maintain a professional, welcoming, and organized office environment

Qualifications

• Bachelor's Degree required
• Previous administrative, office support, higher education, or customer service experience preferred
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Proficiency with Microsoft Office Suite
• Ability to work independently while managing multiple priorities
• Professional demeanor and commitment to customer service

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.