Public Health Administrative Coordinator

Public Value; Philadelphia (Philadelphia County); On-site; USD 29,645 - 30,803; Part time

Benefits offered by this job

Health and life insurance

Tuition assistance

Retirement plans

Generous time off

Wellness and work-life resources

Professional development resources

Job summary

The University of Pennsylvania is seeking a Public Health Administrative Coordinator to provide comprehensive administrative and operational support. Responsibilities include facilitating event planning, managing data collection, and supporting faculty and students through onboarding and resource coordination.

Ideal candidates will have a high school degree and significant experience in educational settings. Benefits include comprehensive health insurance, tuition assistance, and flexible work options.

Qualifications

• 5 to 7 years of experience, or an equivalent combination of education and experience is required.
• Experience working in higher education is strongly desired.

Responsibilities

• Provide administrative and operational support for the public health program.
• Coordinate travel and schedule meetings.
• Manage student onboarding to university systems.
• Oversee event planning and support.

Skills

Experience in higher education

Data collection and management

Event planning

Communication skills

Education

High School Graduate/GE Degree

Job description

Job Title

Public Health Administrative Coordinator

Job Summary

Provides administrative, operational, and project support. Engages in a wide range of activities which may include travel coordination, scheduling meetings and conferences, data entry and analysis, reporting, event planning, budget tracking, and office operations.

Job Responsibilities

Faculty and Student Support

• Onboarding to university systems and resources
• Data collection and management
• Managing room requests
• Managing software and support services requests
• Preparing teaching agreements

Program Administration

• Day‑to‑day office operations
• Supply ordering and maintaining inventory
• Data collection and management
• Inputting data into internal/external reporting systems

Event Planning

• Managing room reservations
• Inviting/coordinating guest speakers, including travel and reimbursement
• Managing catering orders
• Onsite support of events

Communications

• Contributing to internal and external marketing (i.e., social media, newsletters, listservs)

Other duties as assigned.

Qualifications

High School Graduate/GE Degree and 5 to 7 years of experience, or an equivalent combination of education and experience is required. Experience working in higher education, strongly desired.

Job Location

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$21.52 - $22.36 hourly rate

Benefits

• Health, life, and flexible spending accounts – comprehensive medical, prescription, behavioral health, dental, vision, and life insurance, plus flexible spending accounts for eligible health and dependent care expenses.
• Tuition assistance for employees, spouses, and dependent children at Penn and eligible other institutions.
• Retirement plans – basic, matching, and supplemental plans with pre‑tax or Roth options through TIAA and Vanguard.
• Generous time off, including vacation, personal days, and sick leave.
• Long‑term care insurance in partnership with Genworth Financial for employees and eligible family members.
• Wellness and work‑life resources to support health, family, and balance.
• Professional and personal development resources.
• Access to university resources, libraries, athletic facilities, and cultural activities.
• Discounts on arts, entertainment, transportation, mortgages, and other goods and services.
• Flexible work hours and options for non‑traditional schedules, locations, and job structures.
• Penn Home Ownership Services – forgivable loan for eligible employees buying homes or located in West Philadelphia.
• Adoption assistance – reimbursement for qualified adoption expenses for up to two adoptions.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.