Administrative Coordinator

gobravvo; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Employee Stock Ownership Program

Life insurance

Professional development resources

Best of Staffing award

Job summary

gobravvo is seeking an Administrative Coordinator to support administrative operations across multiple properties and market teams in Los Angeles, CA. The role emphasizes budgeting, vendor management, contract oversight, and compliance, with a focus on efficient workflows and cross-functional collaboration.

The ideal candidate will bring strong organizational skills, attention to detail, and experience with financial systems to provide actionable insights and support strategic decisions.

Qualifications

• Bachelor's degree preferred.
• Experience in budget management, financial tracking, and forecasting.
• Proven experience with procurement, vendor management, or contract administration.
• Strong organizational skills and ability to support regional or multi-location teams.
• Experience using financial systems and reporting tools.
• Background in project coordination or shared services environments is a plus.

Responsibilities

• Coordinate and manage administrative functions across all assigned properties and market teams.
• Oversee financial administration including budgeting, forecasting, and expense control.
• Manage vendor relationships and oversee procurement processes to ensure cost-effectiveness.
• Support contract administration and ensure compliance with company policies and industry standards.
• Maintain inventory control and facilities management processes.
• Collaborate with shared service teams to streamline operational processes.
• Prepare and review financial reports using appropriate systems and tools.
• Ensure adherence to security, safety, and operational procedures at all locations.
• Provide administrative support for project coordination and ongoing initiatives.

Skills

Budget management

Forecasting

Vendor management

Contract administration

Multi-location coordination

Financial systems

Project coordination

Education

Bachelor's degree preferred

Job description

The Administrative Coordinator plays a vital role in ensuring the smooth operation of administrative processes across multiple company properties and market teams. This position is suited for professionals who have a strong background in administrative management, financial oversight, and vendor relations. The Administrative Coordinator is responsible for supporting key operational functions, enhancing process efficiency, and maintaining compliance with internal and industry standards. This full-time opportunity offers a collaborative work environment focused on supporting the organization's objectives and contributing to overall operational success.

As an Administrative Coordinator, you will oversee a broad range of administrative and support functions impacting multiple teams and locations. Your contributions will include financial administration, contract oversight, facilities management, and the maintenance of efficient workflows and compliance standards. The role requires keen attention to detail, exceptional organizational skills, and the ability to work effectively with cross-functional teams, including shared service departments. If you are passionate about driving operational excellence and supporting the growth and efficiency of a dynamic organization, this position offers significant opportunities for professional development and career advancement.

The Administrative Coordinator will also play a key part in budgeting, forecasting, and financial reporting. You will support vendor procurement and manage relationships with suppliers to ensure cost-effective service delivery. By collaborating with property and market teams, you will help optimize processes and support the achievement of organizational goals. The ideal candidate will be adept at leveraging financial systems and reporting tools to provide actionable insights and support sound decision-making. You will also be responsible for ensuring compliance with safety, security, and operational regulations, making your role essential to the integrity and success of the business.

This position offers a competitive compensation package and a full suite of benefits, including medical, dental, and vision coverage. As part of an industry-leading organization recognized for its innovation and employee commitment, you will have the opportunity to work with experienced professionals and access valuable resources for growth. The company’s collaborative culture emphasizes teamwork, transparency, and a commitment to high standards, making it an ideal environment for individuals seeking to build a rewarding career in administrative operations.

Located in Los Angeles, CA, this role provides the opportunity to work in a dynamic urban center, offering access to a wealth of resources, professional networks, and industry-leading organizations. The Administrative Coordinator position is an excellent fit for individuals who thrive in multi-site environments and are dedicated to supporting organizational success through efficient administrative practices. If you are ready to take the next step in your career, join a team that values your contributions and supports your professional growth.

Administrative Coordinator - Summary

• Oversees administrative and support operations for multiple properties and market teams
• Supports operational efficiency, financial administration, and compliance
• Collaborates with shared service teams and cross-functional departments
• Acts as a central point of contact for vendor management, contract oversight, and facilities coordination

Duties & Responsibilities

• Coordinate and manage administrative functions across all assigned properties and market teams
• Oversee financial administration including budgeting, forecasting, and expense control
• Manage vendor relationships and oversee procurement processes to ensure cost-effectiveness
• Support contract administration and ensure compliance with company policies and industry standards
• Maintain inventory control and facilities management processes
• Collaborate with shared service teams to streamline operational processes
• Prepare and review financial reports using appropriate systems and tools
• Ensure adherence to security, safety, and operational procedures at all locations
• Provide administrative support for project coordination and ongoing initiatives

Salary & Benefits

• Competitive compensation package
• Comprehensive benefits including medical, dental, and vision insurance
• Employee Stock Ownership Program
• Life insurance coverage
• Access to dedicated engagement management and professional development resources
• Recognition as a Best of Staffing® Client and Talent Award winner

Qualifications & Requirements

• Bachelor's degree preferred
• Experience in budget management, financial tracking, and forecasting
• Proven experience with procurement, vendor management, or contract administration
• Strong organizational skills and ability to support regional or multi-location teams
• Experience using financial systems and reporting tools
• Background in project coordination or shared services environments is a plus

Ideal Candidate Snapshot

• Highly organized and detail-oriented
• Skilled at collaborating with diverse teams and managing multiple priorities
• Strong communication and interpersonal skills
• Analytical thinker with a proactive approach to problem-solving
• Adaptable and comfortable working in a fast-paced, multi-site environment
• Motivated to support operational excellence and continuous improvement

Other Relevant Information

• Opportunity to work with a respected and innovative organization in Los Angeles, CA
• Exposure to industry-leading practices and a supportive team atmosphere
• Commitment to diversity, equity, and inclusion in all employment practices
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.