Administrative Coordinator

AEI Corporation; Littleton (CO); On-site; USD 60,000 - 67,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Long-term disability insurance

Quarterly performance-based bonuses

401(k) program with Safe Harbor Match

Paid time off

Licensing and professional membership fees

Health Savings Account (HSA), including company contribution

Life insurance

Job summary

A leading forensic engineering firm in Littleton, CO, seeks a detail-oriented Administrative Coordinator to support Senior Project Engineers. The role includes reviewing technical reports, managing travel arrangements, and bookkeeping tasks. Ideal candidates will have 3-5 years of related experience, strong proficiency in MS Office and QuickBooks, and excellent customer service skills. This full-time, in-office position offers a starting salary of $60,000 to $67,000 per year, alongside benefits including medical insurance and performance bonuses.

Qualifications

• 3-5 years of experience in technical writing, proofreading, and formatting.
• Customer service skills with professionalism and discretion.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Review, edit, format, and proofread technical reports for client delivery.
• Assist with travel and calendar coordination.
• Manage invoicing, expenses, and financial records.

Skills

Technical writing

Proofreading and formatting

Customer Service

Fully proficient user of standard MS Office products

Familiarity with QuickBooks

Tools

Microsoft Excel

Adobe

Job description

AEI Corporation is a premier forensic engineering firm comprised of some of the best forensic experts in the industry. With over 200 years of combined experience, AEI provides a wide breadth of engineering services related to mechanical, electrical, chemical, materials science, and more. Investing in our staff and technology keeps us at the forefront of the industry. Integrity and high‑quality service are cornerstones.

Located in Littleton, CO, AEI’s headquarters spans over 14,000 square feet, situated on a two‑acre secured site. The facility is designed to support comprehensive forensic investigations, evidence handling, and laboratory work, with specialized spaces and equipment to support scientific analysis. You can learn more about us at AEIengineers.com.

Job Description

AEI is seeking a highly organized Administrative Coordinator to support Senior Project Engineers and expert staff. Reporting to the Administrative Manager, this client‑facing role requires professionalism, discretion, and strong customer service skills.

This is a full‑time, in‑office position at AEI’s Littleton headquarters (Monday–Friday, 8:00 a.m.–5:00 p.m.). Occasional overtime may be required. This role is not eligible for remote work.

Key responsibilities include reviewing, editing, formatting, and proofreading technical reports for client delivery and potential legal use, requiring exceptional attention to detail. The role will also assist with travel and calendar coordination.

The ideal candidate will have basic bookkeeping skills and provide backup support for invoicing, expenses, and financial records. Familiarity with QuickBooks and Microsoft Excel is preferred. This position is ideal for someone who can manage multiple priorities in a fast‑paced environment.

Basic Qualifications

3-5 years’ experience:

• Technical writing
• Proofreading and formatting
• Fully proficient user of standard MS Office products, Adobe, and standard accounting software
• Customer Service

Desired Skills

• Managing travel arrangements
• Calendar coordination
• Ability to multitask and prioritize in a deadline‑driven environment
• Excellent attention to detail and organizational skills
• Ability to work independently as well as part of a team
• Strong communication skills, both written and verbal

A high level of organization and the ability to understand document contents will be crucial for this role. This role will act as the primary resource for tracking and sorting files that are provided by AEI’s clients.

The starting pay range for this position is between $60,000 and $67,000/year.

Benefits

• Medical, dental, and vision insurance
• Long‑term disability insurance
• Quarterly performance‑based bonuses
• 401(k) program with Safe Harbor Match
• Paid time off
• Licensing and professional membership fees
• Health Savings Account (HSA), including company contribution
• Life insurance

AEI Corporation is an Equal Opportunity Employer providing a smoke‑free work environment. AEI Corporation complies with Equal Pay Act transparency requirements.