Administrative Coordinator

Express Employment Professionals - Cincinnati East; Lake Oswego (OR); On-site; USD 29,000 - 33,000; Full time

Job summary

Express Employment Professionals - Cincinnati East seeks an experienced Administrative/Office Assistant to support daily office operations in a fast-paced environment. You will manage multiple priorities with discretion and professionalism.

The role serves as the first point of contact for visitors and partners, requiring polished presentation, strong communication, and robust organizational skills. This is a 100% on-site role in Lake Oswego, with emphasis on confidentiality and reliability.

Qualifications

• 5+ years of administrative experience preferred.
• Proficient in Microsoft Office, CRM and AI tools.
• Knowledge of shipping platforms and carrier processes.
• Discretion and confidentiality when handling sensitive information.
• US Citizens only who can pass a full background check.

Responsibilities

• Maintain a clean, organized, presentable office and common areas including kitchen, bathrooms, etc.
• Arrange inbound/outbound shipping and logistics; coordinate carriers and track shipments
• Greeting and check in guests, customers, and vendors
• Travel and logistics planning
• General administrative tasks

Skills

Administrative experience

Microsoft Office

CRM tools

Shipping logistics

Discretion & confidentiality

Organization & time management

Professional communication

Tools

Claude

ChatGPT

Gemini

Job description

Our client is a well-established and growing organization seeking an experienced Administrative/Office Assistant to support daily office operations. This position is ideal for a polished, highly organized administrative professional who thrives in a fast-paced environment, can effectively manage multiple competing priorities, and understands the importance of discretion and confidentiality.

The organization works with sensitive customer and project information, including government and defense-related work. As such, candidates must demonstrate professionalism, sound judgment, and the ability to always maintain strict confidentiality. This role serves as the first point of contact for visitors and business partners, making professional presentation and communication skills essential.

Location

Lake Oswego, OR
100% On-Site

Position Responsibilities

We're looking for a detail-oriented Office Admin professional to keep our clients office running and support day-to-day operations.

• Maintain a clean, organized, presentable office and common areas including kitchen, bathrooms, etc
• Arrange inbound/outbound shipping and logistics; coordinate carriers and track shipments
• Greeting and check in guests, customers, and vendors
• Travel and logistics planning
• General administrative tasks

Knowledge, Skills & Abilities

• 5+ years of administrative, office support, receptionist, office coordinator, or related experience preferred
• Strong proficiency with Microsoft Office (Word, Excel, Outlook), CRM and agentic tools such as Claude, ChatGPT or Gemini.
• Familiarity with shipping platforms and carrier processes (FedEx, UPS, freight
• Professional appearance and appropriate business attire as this role is the first impression visitors have of the Client.
• Professional, courteous manners in person, by phone, and in written communication
• Discretion and confidentiality when handling sensitive company and customer information
• Strong organization and follow-through with minimal supervision
• US Citizens only who can pass a full background check.

Compensation

$21.00 - $24.00 per hour DOE

Qualified candidates with extensive administrative, logistics, and office coordination experience may be considered at the upper end of the pay range.

Schedule

• 30-40 hours per week
• Monday-Friday 8:30 AM to 3:30 PM, with some flexibility
• EVALUATION-TO-HIRE

Additional Requirements

• Must successfully pass a comprehensive background check
• Must be able to maintain confidentiality regarding company, customer, and project-related information
• Must consistently maintain a professional, business-appropriate appearance
• Must be dependable, punctual, and capable of working in a fast-paced environment with multiple competing priorities