Administrative Coordinator

LaGrange College; LaGrange (GA); On-site; USD 52,000 - 65,000; Full time

Job summary

LaGrange College is seeking an Administrative Coordinator to provide high-level support to the senior leadership team, including the VP of Academic Affairs, the VP for Finance and Administration, and the VP for Enrollment Management and Student Experience.

The role includes reviewing documents for policy adherence, creating and maintaining spreadsheets for projects and budgets, and coordinating executive staff schedules, with emphasis on discretion and confidentiality.

Qualifications

• Bachelor's degree and 3–5 years of relevant experience; higher education preferred
• Strong project management and problem-solving skills
• Excellent verbal, written, and interpersonal communication; ability to maintain confidentiality
• Ability to multi-task with flexibility, balance multiple projects
• Strong organizational skills and attention to detail
• Experience with budget and organizational management
• Proficiency in Microsoft Word, PowerPoint, and Excel

Responsibilities

• Maintain records, including college and departmental reports
• Manage calendars, expenses and budgets, and other necessary daily operations of the college's senior leadership
• Schedule, prepare agendas and take minutes of Board of Trustee committee meetings and other meetings as required
• Provide support for accreditation reports, faculty credentials storage, and campus visits
• Assist in planning Opening Convocation, Honors Day, and Commencement exercises
• Provide problem-solving for and triage of incoming requests and issues
• Provide general support to senior leadership with the Executive Assistant to the President
• Perform other job-related duties as assigned

Skills

Project management

Communication

Multitasking

Organization

Budget management

Microsoft Office

Education

Bachelor's degree

Job description

Job Summary

Reporting to the Vice President for Academic Affairs (VPAA), the Administrative Coordinator provides high level, detailed support to the Vice President for Academic Affairs, the Vice President for Finance and Administration and the Vice President for Enrollment Management and Student Experience. This support includes but is not limited to reviewing documents for adherence to policy, creating and maintaining spreadsheets to support projects and budgets, and coordinating schedules for executive staff.

Job Duties

• Maintain records, including but not limited to college and departmental reports
• Maintain and ensure that all faculty personnel files and contracts are complete and current
• Manage calendars, expenses and budgets, and other necessary daily operations of the college's senior leadership
• Schedule, prepare agendas and take minutes of Board of Trustee committee meetings and other meetings as required
• Provide support for and coordination of accreditation reports, faculty credentials storage, and associated campus visits, in collaboration with the appropriate departments and academic affairs staff
• Assist in planning Opening Convocation, Honors Day, and Commencement exercises in collaboration with other departments on campus
• Provide problem-solving for and triage of incoming requests and issues
• Provide general support to senior leadership in collaboration with the Executive Assistant to the President
• Perform other job-related duties as assigned.

Qualifications

• Bachelor's degree and three-five years of relevant experience, or an equivalent combination of education and experience. Preference will be given to those candidates with prior experience in higher education, as well as those with senior-level experience.
• Demonstrated project management and problem-solving skills
• Excellent communication skills - verbal, written, and interpersonal, with demonstrated ability to be discreet and maintain confidentiality; ability to communicate across all levels of the institution
• Ability to multi-task with flexibility and patience, and to balance multiple projects at any given time
• Strong organizational skills with a great degree of accuracy and attention to detail
• Experience with budget and organizational management.
• Knowledge of the Microsoft Office Suite, especially Word, PowerPoint, and Excel, is preferred

LaGrangeCollege is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, sex, age, national origin, disability, veteran status or any other legally protected status.