Administrative Assistant

United Water Restoration Group, Inc; Jacksonville (FL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid vacation

Paid holidays

Job summary

United Water Restoration Group, Inc. in Jacksonville, FL is seeking an administrative assistant to support daily office operations.

The role requires energy, excellent organizational skills, and strong communication abilities. Responsibilities include managing inbound calls and emails, coordinating meetings, organizing files and office supplies, greeting visitors, communicating policies, and assisting with travel and expense tasks for executives.

Qualifications

• High school diploma required; 1–2 years experience as an administrative assistant, secretary or receptionist preferred.
• Strong organizational, communication, and time-management skills.
• Ability to work in a fast-paced environment; resourceful and proactive.
• Proficiency with Microsoft Office (Excel and PowerPoint) and familiarity with office equipment.

Responsibilities

• Field inbound communications – answer phone calls and general emails and route to appropriate internal parties.
• Coordinate scheduling – set up meetings based on cross-functional availability.
• Organize internal resources – maintain files and office supplies and ensure accessibility.
• Liaise with visitors – act as point of contact for office guests.
• Communicate policies and procedures – inform employees of new processes and rules.
• Facilitate executive-level operations – book travel, submit expense reports, and handle communications for senior staff.

Skills

Organizational skills

Communication skills

Time-management

Problem-solving

Energetic attitude

Education

High school diploma

Tools

MS Excel

PowerPoint

MS Office

Office equipment

Job description

United Water Restoration Group is looking for an administrative assistant to join our Jacksonville team. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications.

Take a look at your potential new coworkers in our employee testimonial video here.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules, and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports, and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

Compensation & Benefits:

• Salary
• Benefits include: Health, Vision, Dental, Paid Vacation and Paid Holidays