Administrative Assistant

PKF O'Connor Davies; Voorhees Township (NJ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, and Vision plans

401(k) plan and Profit-Sharing

Flexible Spending & Health Savings

Employee Assistance, Wellness, andWork

Inclusive Parental Leave Benefits

Generous PTO

Paid Firm Holidays

Community & Volunteering programs

Recognition & Rewards programs

Training & Certification programs

Discretionary Performance Bonus

Job summary

PKF O’Connor Davies is seeking an Administrative Assistant in Voorhees, NJ to provide high‑quality administrative support to partners and engagement teams. The role focuses on audit and tax engagement workflows, confidentiality, and professional discretion in a fast-paced environment.

The position is fully in-office, five days per week, and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Qualifications

• Minimum of two years of administrative experience in a professional services firm.
• Proficient in Microsoft Office, especially Word, Excel, Outlook and Adobe PDF.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Typing speed about 60 words per minute with good accuracy.

Responsibilities

• Prepare, process, and assemble audit reports, financial statements, tax returns, contracts, and related engagement deliverables.
• Maintain electronic files, correspondence, and engagement records in accordance with firm standards.
• Track and manage control files for matters in progress to ensure timely completion of engagements.
• Provide administrative support to assigned partners and their teams, exercising independent judgment as appropriate.
• Enter and maintain daily billable and non-billable time in the firm’s time and billing system.
• Order and maintain office supplies as needed.
• Serve as a collaborative team member by assisting and backing up fellow administrative staff when necessary.
• Provide occasional backup support to the receptionist, as needed.
• Perform other administrative duties and special projects as assigned.

Skills

Administrative skills

Microsoft Office

Communication skills

Discretion

Typing 60 wpm

Education

Notary Public (preferred)

Tools

Microsoft Word

Microsoft Excel

Outlook

Adobe PDF

Job description

NJ - Voorhees
601 White Horse Rd
Voorhees, NJ 08043, USA

NJ - Voorhees
601 White Horse Rd
Voorhees, NJ 08043, USA

PKF O’Connor Davies is a top-ranked accounting, tax, and advisory firm with offices across the U.S. and internationally through our PKF global network. For over a century, we have built our reputation on deep industry expertise, a personalized approach, and a commitment to delivering real value to our clients.

Our mission is to provide exceptional service while fostering long-term relationships built on trust and integrity. We serve a diverse client base across industries and sectors, helping organizations and individuals navigate complex challenges with confidence.

At PKF O’Connor Davies, culture is at the heart of who we are. We believe our team members are our greatest asset, and we invest in their growth and success through mentorship, professional development, and continuous learning opportunities. Our goal is to foster a collaborative environment where diverse perspectives are valued, innovation is encouraged, and team members can make an impact. We are also committed to supporting work‑life balance, offering flexibility and resources to help our team members grow their careers while maintaining fulfilling personal lives.

If you are looking for a career where you can grow, contribute, and be part of a firm that values both excellence and community, PKF O’Connor Davies is the place for you!

We are seeking anAdministrative Assistantto provide high-quality administrative and operational support to partners and engagement teams in our Voorhees, NJ office. This role requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, public accounting environment. The Administrative Assistant plays a key role in supporting audit and tax engagement workflows while maintaining confidentiality and professionalism. Essential duties include, but are not limited to, the following:

• Prepare, process, and assemble audit reports, financial statements, tax returns, contracts, and related engagement deliverables.
• Maintain accurate electronic files, correspondence, and engagement records in accordance with firm standards.
• Track and manage control files for matters in progress to ensure timely completion of engagements.
• Provide administrative support to assigned partners and their teams, exercising independent judgment as appropriate.
• Enter and maintain daily billable and non-billable time in the firm’s time and billing system.
• Order and maintain office supplies as needed.
• Serve as a collaborative team member by assisting and backing up fellow administrative staff when necessary.
• Provide occasional backup support to the receptionist, as needed.
• Perform other administrative duties and special projects as assigned.

Qualifications:

• This position is fully in-office and requires working on-site five (5) days per week.
• Minimum of two years of administrative experience, preferably within a CPA or professional services firm environment.
• Proficient in Microsoft Office applications, particularly Word, Excel, Outlook and Adobe (PDF).
• Excellent verbal, written, organizational, and interpersonal communication skills.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to work independently and collaboratively as part of a team, manage competing priorities, and meet deadlines with minimal supervision.
• Demonstrates a consistently positive attitude and professional presence.
• Typing proficiency of approximately 60 words per minute with a high level of accuracy.
• Familiar with general office procedures, business correspondence, filing systems, and office equipment.
• Ability to be flexible and adaptable in a dynamic work environment.
• Notary Public designation is a plus.

The compensation for this position ranges from $60,000 - $70,000. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills, and certifications.

At PKFOD, we value our team members and are committed to their success and well-being. As part of our comprehensive benefits and compensation package, we offer:

• Medical, Dental, and Vision plans
• Basic Life, AD&D, and Voluntary Life Insurance
• 401(k) plan and Profit-Sharing program
• Flexible Spending & Health Saving accounts
• Employee Assistance, Wellness, and Work-life programs
• Inclusive Parental Leave Benefits
• Generous Paid Time Off (PTO)
• Paid Firm Holidays
• Community & Volunteering programs
• Recognition & Rewards programs
• Training & Certification programs
• Discretionary Performance Bonus

*Eligibility for benefits is determined based on position, hours worked, and other criteria. Specific details will be provided during the hiring process.

Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to provide visa sponsorship now or in the future.

PKFOD is an equal opportunity employer. The Firm is committed to providing equal employment opportunity to all persons in connection with hiring, assignment, promotion, compensation or other conditions of the employment relationship regardless of race, color, age, sex, marital status,

disability, pregnancy, citizenship, philosophy/religion, national origin, sexual orientation, gender identity, military or veteran status, political affiliation or belief, or any other status protected by federal, state or local law.

To all staffing agencies:PKF O'Connor Davies Advisory, LLC (“PKFOD”)will notbe utilizing agencies to staff this position. Please do not forward resumes to PKFOD partners and/or employees at any of our locations regarding this position. Any recruiter who would like to partner with PKFOD on other positions must have an updated contractual agreement with PKFOD through the Director of Talent Acquisition. Please be reminded, PKFOD is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD.

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Education

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Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.