Financial Operations Coordinator

Express Employment Professionals; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Express Employment Professionals is seeking a Financial Operations Coordinator for a legal/professional services organization in Philadelphia, PA. The role supports billing operations, cash application, accounts receivable activities, reporting, and financial process administration.

The ideal candidate is detail-oriented, analytical, and capable of managing multiple priorities while providing exceptional service to internal and external stakeholders.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent experience.
• Minimum 2 years of billing, accounts receivable, cash management, or related finance operations experience.
• Strong proficiency with Excel, Outlook, and Word.
• Experience with accounting ERP or financial management systems.
• Excellent attention to detail and organizational skills.
• Strong analytical, problem-solving, and communication abilities.

Responsibilities

• Serve as a resource for billing and payment inquiries.
• Research, analyze, and resolve billing discrepancies and account issues.
• Support client billing processes and ensure compliance with billing requirements and agreements.
• Assist with write-off reviews, approvals, and documentation.
• Prepare and analyze financial and operational reports.
• Monitor reporting variances and recommend corrective actions as needed.
• Support process improvement initiatives related to billing, collections, and financial operations.
• Assist with system testing, reporting enhancements, and maintenance of finance-related data.
• Process and reconcile incoming payments, including ACH, wire transfers, lockbox payments, and checks.
• Research and reapply payments as necessary to maintain accurate financial records.
• Respond to inquiries in a timely and professional manner.
• Participate in special projects and additional duties as assigned.

Skills

Attention to detail

Analytical thinking

Problem-solving

Communication (written and verbal)

Time management

Team collaboration

Independent work

Education

Bachelor's degree in Accounting/Finance/Business

Equivalent professional experience

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

ERP systems

Accounting software

Job description

Work Arrangement: Hybrid (4 days onsite, 1 day remote)

Schedule: Full-Time

About the Role

Express Employment Professionals is seeking a Financial Operations Coordinator for a legal/professional services organization in Philadelphia, PA.

This position supports billing operations, cash application, accounts receivable activities, reporting, and financial process administration. The ideal candidate is detail-oriented, analytical, and capable of managing multiple priorities while providing exceptional service to internal and external stakeholders.

Responsibilities

• Serve as a resource for billing and payment-related inquiries.
• Research, analyze, and resolve billing discrepancies and account issues.
• Support client billing processes and ensure compliance with billing requirements and agreements.
• Assist with write-off reviews, approvals, and documentation.
• Prepare and analyze financial and operational reports.
• Monitor reporting variances and recommend corrective actions as needed.
• Support process improvement initiatives related to billing, collections, and financial operations.
• Assist with system testing, reporting enhancements, and maintenance of finance-related data.
• Process and reconcile incoming payments, including ACH, wire transfers, lockbox payments, and checks.
• Research and reapply payments as necessary to maintain accurate financial records.
• Respond to inquiries in a timely and professional manner.
• Participate in special projects and additional duties as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.
• Minimum of 2 years of experience in billing, accounts receivable, cash management, finance operations, or a related role.
• Strong proficiency with Microsoft Excel, Outlook, and Word.
• Experience working with accounting, ERP, or financial management systems.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.Effective written and verbal communication skills.
• Ability to work independently and as part of a collaborative team.
• Ability to manage competing deadlines in a fast-paced environment.

Preferred Qualifications

• Experience in a law firm, legal services organization, or other professional services environment.
• Familiarity with legal billing, e-billing platforms, accounts receivable processes, and client billing requirements.
• Experience creating and analyzing financial reports.
Knowledge of accounting or financial operations best practices.

About Express Employment Professionals
Express Employment Professionals specializes in matching talented professionals with outstanding career opportunities. We are committed to helping candidates find positions that align with their skills, experience, and career goals.

Express Employment Professionals is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.

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Location/Region: Philadelphia, PA