Administrative Assistant 2 (11085)

Montana Department of Administration (DOA); United States; Hybrid; USD 26,000 - 37,000; Part time

Benefits offered by this job

Health insurance

Job summary

The Montana Department of Public Health and Human Services (DPHHS) invites applications for an Administrative Assistant 2 in Helena. This part-time role provides essential administrative support to Disability Employment and Transitions (DET) staff and consumers, including document editing, file management, and data entry with deadline notifications.

Qualified candidates will have a high school diploma, two years of admin/office experience, and strong customer service skills.

Qualifications

• High School Diploma or the equivalent.
• Two years of administrative assistance or office support experience.
• Knowledge of administrative support and office work.
• Excellent customer service skills.
• Ability to handle and maintain confidential information.
• Ability to establish and maintain effective work relationships.

Responsibilities

• Creating, proofreading, and editing documents.
• Maintaining consumer case folders by filing notes, correspondence, and records.
• Entering and verifying data, generating reports, and notifying staff of deadlines.

Skills

Administrative support

Customer service

Confidential information handling

Relationship building

Education

High School Diploma or GED

2 years admin/office experience

Job description

Administrative Assistant 2 (11085) – (26142534)

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Disability Employment and Transitions Division.

Do you love working with people and have a passion for helping those with disabilities? This part-time position provides administrative support to Disability Employment and Transitions (DET) staff and consumers.

Responsibilities include:

• 1) Creating, proofreading, and editing documents;
• 2) Maintaining consumer case folders by filing notes, correspondence, and records;
• 3) Entering and verifying data, generating reports, and notifying staff of fiscal and case management deadlines.

Why Join DPHHS

Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well-being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of administrative support and office work.
• Excellent customer service skills
• Ability to handle and maintain confidential information.
• Ability to establish and maintain effective work relationships.
• Ability to recognize and solve problems.
• Meet minimum qualifications:
  • High School Diploma or the equivalent.
  • Two years of administrative assistance or office support experience.

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended.

DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

This position is open until filled with frequent screening of applicants.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $ 23.05 - 23.05 Hourly Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan Number of Openings : 1 Employee Status: Regular Schedule: Part-Time Job Type: Standard Shift : Day Job Travel: Yes, 5 % of the Time Primary Location: Helena Agency: Department of Public Health & Human Services Union: Montana Federation of Public Employees Posting Date : Oct 6, 2026, 9:09:51 PM Closing Date (based on your computer's timezone) : Oct 24, 2026, 5:59:00 AM Required Application Materials: Cover Letter, Resume Contact Name: Erin Sampson | Contact Email: [e-mail] | Contact Phone: [phone]

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.