Administrative Assistant 2 (10202)

Montana Department of Administration (DOA); United States; Hybrid; USD 47,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Department of Public Health and Human Services (DPHHS) seeks an Administrative Assistant 2 to provide essential support to the Disability Employment and Transitions Division in Great Falls. Responsibilities include document editing, case-folder maintenance, and data entry with deadline notifications to staff.

Qualifications require a high school diploma and 2 years of admin experience; partial telework within Montana may be available, with some in-office duties on a day-shift schedule.

Qualifications

• Knowledge of administrative support and office work.
• Excellent customer service skills
• Ability to handle and maintain confidential information.
• Ability to establish and maintain effective work relationships.
• Ability to recognize and solve problems.
• Meet minimum qualifications: High School Diploma or the equivalent.
• Two years of administrative assistance or office support experience.

Responsibilities

• Creating, proofreading, and editing documents.
• Maintaining consumer case folders by filing notes, correspondence, and records.
• Entering and verifying data, generating reports, and notifying staff of fiscal and case management deadlines.

Skills

Admin support

Customer service

Confidential data

Relationship building

Problem solving

Education

High school diploma

Job description

Administrative Assistant 2 (10202) – (26142533)

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov.

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Disability Employment and Transitions Division.

Do you love working with people and have a passion for helping those with disabilities? This position provides administrative support to Disability Employment and Transitions (DET) staff and consumers. Responsibilities include: 1) Creating, proofreading, and editing documents; 2) Maintaining consumer case folders by filing notes, correspondence, and records; and 3) Entering and verifying data, generating reports, and notifying staff of fiscal and case management deadlines.

Why Join DPHHS

Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well‑being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Knowledge of administrative support and office work.
• Excellent customer service skills
• Ability to handle and maintain confidential information.
• Ability to establish and maintain effective work relationships.
• Ability to recognize and solve problems.
• Meet minimum qualifications:
• High School Diploma or the equivalent.
• Two years of administrative assistance or office support experience.

Additional Information

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

This position is open until filled with frequent screening of applicants.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $ 23.05 - 23.05 Hourly Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan Number of Openings: 1 Employee Status: Regular Schedule: Full-Time Job Type: Standard Shift: Day Job Travel: Yes, 5 % of the Time Primary Location: Great Falls Agency: Department of Public Health & Human Services Union: Montana Federation of Public Employees

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.