Administrative Coordinator

ROCS Grad Staffing; Gaithersburg (MD); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

ROCS Grad Staffing is seeking an Administrative Coordinator in Gaithersburg, MD. This entry-level role involves overseeing certification processes, providing administrative support to the EVP, and ensuring data security within a collaborative office environment. Candidates should be detail-oriented, self-motivated, and possess strong communication and organizational skills.

Qualifications

• Strong communication, organizational, and project management skills required.
• Detail-oriented with strong organizational skills and the ability to meet deadlines.
• Proficiency in managing databases and Microsoft Office programs.

Responsibilities

• Oversee individual certification and recertification processes as directed by the EVP.
• Provide general office support, including customer service for certification holders.
• Analyze trends and produce reports on certification data.

Skills

Communication

Organization

Project Management

Teamwork

Problem-Solving

Education

Two years’ experience in certification program management or related field

Tools

Microsoft Office

Database Management

Job description

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This range is provided by ROCS Grad Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $55,000.00/yr

Direct message the job poster from ROCS Grad Staffing

This role reports to the Executive Vice President (EVP) and requires strong communication, organizational, and project management skills. The ideal candidate will be self-motivated, detail-oriented, and capable of managing priorities in a dynamic environment. The position involves providing both administrative support to the EVP and customer service in a collaborative, team-oriented office setting.

Key Responsibilities of the Administrative Coordinator:

• Oversee individual certification and recertification processes as directed by the EVP.
• Track and administer continuing education courses and self-study programs.
• Assist with maintaining certification program procedures, policies, and documentation.
• Provide general office support, including customer service for current and prospective certification holders.
• Manage and execute accreditation programs as needed.
• Maintain and manage certification records in the organization's database.
• Troubleshoot issues and support users with database-related queries.
• Ensure data security and respond to any system-related issues.
• Analyze trends and produce reports on certification data.
• Contribute to additional projects and tasks as assigned by the EVP.

Qualifications of the Administrative Coordinator:

• Minimum of two years’ experience in certification program management or a related field.
• Proficiency in managing databases and Microsoft Office programs (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and a professional demeanor.
• Strong teamwork and problem-solving skills, with the ability to work both collaboratively and independently.
• Excellent written and verbal communication skills, with a customer-focused mindset.
• Detail-oriented with strong organizational skills and the ability to meet deadlines.

Onsite; Gaithersburg, MD

Standard Business Hours

$45,000-$50,000

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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