Administrative Coordinator

Pacific West Site Services, Inc.; Foster City (CA); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

SBM Management Services, LP is seeking an Administrative Coordinator in Foster City, CA to coordinate meeting room setups and handle routine administrative tasks. The role includes handling inquiries, scheduling meetings, and maintaining employee records, with a pay rate of $27.00–$31.00 per hour.

The Admin Coordinator will manage calendars, prepare reports, and maintain data across inventory and room lists while upholding safety rules and high service standards.

Qualifications

• Education and/ or Experience: High school diploma / GED, Associate's degree preferred; Experience in the customer service field is preferred.
• Certificates, Licenses, Registrations: May be required to have a valid driver's license.
• Knowledge, Skills, and Abilities: Solid computer skills, including email and Microsoft Office

Responsibilities

• Assign work tasks, create schedules, and manage calendars.
• Assist with preparation of reports and presentations.
• Assist with inputting inventory into web-based software for operational supplies and equipment.
• Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox.
• Coordinate daily room configuration requests generated by stakeholders.
• Contact stakeholders with missing or conflicting information.
• Provide a high quality of service and communication to all customers.
• Written and oral communication required with stakeholders.
• Update and maintain data (room lists, inventory lists, etc.).
• Comply with company safety rules, policies, and procedures.
• Assist with creating and placing signage throughout campus property as requested.
• Prepares agendas and takes notes at meetings and archives proceedings.
• Stops at risk behavior of others and self.
• Work with program manager to identify opportunities to improve performance on a routine basis
• Assist with administrative tasks as needed

Skills

Customer service experience

Calendar management

Communications

Education

High school diploma / GED

Associate's degree (preferred)

Tools

Microsoft Office

Email client

Job description

Administrative Coordinator

Compensation: $27.00-$31.00 per hour

The Admin Coordinator will be responsible for coordinating activities associated with meeting and conference room set-up per stakeholder's request. This role is responsible for managing administrative duties such as responding to customer inquiries, scheduling meetings, and maintaining employee records.

Roles & Responsibilities

• Assign work tasks, create schedules, and manage calendars
• Assist with preparation of reports and presentations
• Assist with inputting inventory into web-based software for operational supplies and equipment
• Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox
• Coordinate daily room configuration requests generated by stakeholders
• Contact stakeholders with missing or conflicting information
• Provide a high quality of service and communication to all customers
• Written and oral communication required with stakeholders
• Update and maintain data (room lists, inventory lists, etc.)
• Comply with company safety rules, policies, and procedures
• Assist with creating and placing signage throughout campus property as requested
• Prepares agendas and takes notes at meetings and archives proceedings.
• Stops at risk behavior of others and self
• Work with program manager to identify opportunities to improve performance on a routine basis
• Assist with administrative tasks as needed

Qualification

• Education and/ or Experience : High school diploma / GED , Associate's degree preferred; Experience in the customer service field is a preferred
• Certificates, Licenses, Registrations: May be required to have a valid drivers' license
• Knowledge, Skills, and Abilities: Solid computer skills, including email and Microsoft Office

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Benefits:

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at: www.sbmmanagement.com/careers Careers - SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces.

We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.