Site Administrative Assistant

Pacific West Site Services, Inc.; Chandler (AZ); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Benefits package

Equal opportunity employer

Job summary

Pacific West Site Services, Inc. is seeking a Site Administrative Assistant to handle a variety of administrative tasks for senior managers in Chandler, AZ.

The role requires organizing schedules, coordinating travel, handling correspondence, and maintaining records with attention to detail. The position emphasizes strong communication and organizational skills, with a typical Monday–Friday 7:00 AM–3:30 PM shift.

Qualifications

• Associates degree and about one year related experience.
• Reasonable accommodations may be made for disabilities; driving may be required.
• Contains a valid driver’s license may be required depending on business needs.

Responsibilities

• Support site managers with employee programs and services.
• Coordinate and organize manager's schedule and appointments using admin software.
• Greet visitors and guide them to the appropriate area or person.
• Maintain file systems and correspondence.
• Answer and screen calls, provide information, and arrange conference calls.
• Prepare outgoing mail, emails, and faxes.
• Arrange travel schedules and reservations for managers.
• Take minutes and transcribe meetings when needed.
• Drive to various work locations or customer sites as required.
• Order and maintain office supplies and arrange equipment maintenance.

Skills

Administrative support

Scheduling

Communication

Spanish preferred

Education

Associate degree

Tools

Admin software

Job description

Title: Site Administrative Assistant

Job Description:

Compensation: $20.00-$21.50 per hour

Shift: Monday to Friday 7:00AM-3:30PM

Bilingual in Spanish is preferred, but not required

Job Overview

The Site Admin Assistant will be responsible for handling administrative requests and queries from senior managers.

Roles & Responsibilities

To perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Support site managers with employee programs and services
• Coordinate and organize manager's schedule and make appointments with admin software
• Greet scheduled visitors and conduct them to appropriate area or person
• Organize and maintain file system, files correspondence, and other records
• Answer and screen manager's telephone calls, give information to callers, and arrange conference calls
• Read and route incoming mail
• Prepare outgoing mail and correspondence, including e-mail and faxes
• Arrange and coordinate travel schedules and reservations
• Conduct research, compile, and type statistical reports
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings
• Make copies of correspondence or other printed materials
• The ability to drive to various work locations, customer sites, or company facilities may be necessary to perform the essential functions of this position.
• Order and maintain supplies, and arrange for equipment maintenance

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience: Associate degree from two-year College or technical school. One year related experience and/or training.

Certificates, Licenses, Registrations: A valid driver's license may be required for this position based on business needs. Employees required to drive as part of their job duties must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Benefits:

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:
www.sbmmanagement.com/careers Careers - SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.