Administrative Coordinator

1st Employment; Fayetteville (AR); On-site; USD 19,000 - 29,000; Full time

Job summary

1st Employment in Fayetteville, AR is seeking an Administrative Coordinator to be the first point of contact in the office. You will greet visitors, answer phones, manage mail, and help organize meetings and travel for the team.

The role emphasizes front-desk presence, organized support for executives and HR, and confidentiality. If you have receptionist experience and enjoy helping people, this could be a strong fit.

Qualifications

• 6 months to 2 years of receptionist experience using a multi-line phone system.
• Proficient with Google Suite.
• Strong spoken and written communication skills when working with managers, employees, and the public.
• Professional attitude and the ability to keep information confidential.
• Strong organizational skills and the ability to handle several tasks at once.
• Good judgment and the ability to work independently while following company procedures.
• Able to solve problems on your own and direct questions to the right person.
• Able to follow written and spoken instructions.
• Bilingual is a plus but not required.
• Able to sit and work at a computer for long periods of time and walk to other departments in the building.
• Able to lift up to 25 pounds (reams of paper and office equipment)

Responsibilities

• Answer and transfer calls on a multi-line phone system and take messages.
• Greet and sign in visitors, let employees know when their guests arrive, and direct visitors to the right meeting room.
• Collect and distribute mail.
• Schedule meetings, coordinate agendas, reserve and set up conference rooms, and make sure needed materials are ready.
• Arrange travel, hotel, and rental car reservations for executive staff.
• Prepare and process expense reports and other office paperwork.
• Provide clerical support to the HR department.
• Answer common questions from applicants and employees about policies, benefits, and the hiring process.
• Use office equipment such as printers and fax machines.
• Keep the reception area clean and neat.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Confidentiality

Independence

Problem solving

Follow instructions

Bilingual (plus)

Tools

Google Suite

Job description

We are hiring an Administrative Coordinator for one of our clients in Fayetteville, AR. This role is the first point of contact for the office. You will greet visitors, answer phones, handle the mail, and help keep meetings and travel organized for the team.

As an Administrative Coordinator, you will work at the front desk for most of the day and support both the executive staff and the HR department. This position is a great fit for someone with receptionist experience who is organized, professional, and enjoys helping people. If you can stay calm while juggling several tasks at once and know how to keep information confidential, this could be the right opportunity for you.

Job Responsibilities

• Answer and transfer calls on a multi-line phone system and take messages
• Greet and sign in visitors, let employees know when their guests arrive, and direct visitors to the right meeting room
• Collect and distribute mail
• Schedule meetings, coordinate agendas, reserve and set up conference rooms, and make sure needed materials are ready
• Arrange travel, hotel, and rental car reservations for executive staff
• Prepare and process expense reports and other office paperwork
• Provide clerical support to the HR department
• Answer common questions from applicants and employees about policies, benefits, and the hiring process
• Use office equipment such as printers and fax machines
• Keep the reception area clean and neat
• Other duties as assigned

Job Qualifications

• 6 months to 2 years of receptionist experience using a multi-line phone system
• Proficient with Google Suite
• Strong spoken and written communication skills when working with managers, employees, and the public
• Professional attitude and the ability to keep information confidential
• Strong organizational skills and the ability to handle several tasks at once
• Good judgment and the ability to work independently while following company procedures
• Able to solve problems on your own and direct questions to the right person
• Able to follow written and spoken instructions
• Bilingual is a plus but not required
• Able to sit and work at a computer for long periods of time and walk to other departments in the building
• Able to lift up to 25 pounds (reams of paper and office equipment)

1st Employment is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by law.