Project Coordinator

NextEdge; Hayward (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

NextEdge in Hayward, CA is seeking an entry-level Project Coordinator to support planning and execution of projects alongside project managers and program teams. The role focuses on administrative tasks, scheduling, and clear communication to ensure smooth coordination and adherence to timelines.

This position offers exposure to project management processes and career growth. The candidate will work in a collaborative environment, coordinating with internal teams and external partners, and

Qualifications

• Entry-level role supports planning and coordination within project teams.
• Experience in admin roles or project coordination preferred.
• Strong communication and organizational abilities required.

Responsibilities

• Support project and program teams with administrative tasks, including data entry and report generation.
• Assist in creating and maintaining project plans, schedules, and documentation.
• Track milestones, deliverables, and deadlines; provide updates to stakeholders.
• Coordinate meetings, prepare agendas, and distribute minutes.
• Act as a point of contact for internal teams and external partners.
• Identify and address issues to keep projects on track.
• Coordinate with project controls and accounting for proper job costing.
• Assist in scheduling inspections, sub-contractors, rentals, and other operational support.
• Ensure new equipment is tagged and entered into the asset-tracking system.
• Assist in project close-out documentation.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Interpersonal skills

Multitasking

Attention to detail

Proactive problem-solving

Education

High School Diploma or equivalent

Associate degree or equivalent work experience preferred

Tools

Microsoft Office

Project tracking software

Job description

Job Summary/Objective

The Project Coordinator supports the planning, execution, and completion of projects by assisting project managers and program teams with administrative tasks, scheduling, and communication. This entry-level role ensures smooth communication and coordination within the project team while gaining exposure to project management processes.

The Project Coordinator supports the planning, execution, and completion of projects by assisting project managers and program teams with administrative tasks, scheduling, and communication. This entry-level role ensures smooth communication and coordination within the project team while gaining exposure to project team while gaining exposure to project management processes.

Primary Responsibilities

• Support project and program teams with administrative tasks, including data entry and report generation.


• Assist in creating and maintaining project plans, schedules, and documentation.


• Track project milestones, deliverables, and deadlines, providing updates and reporting to stakeholders.


• Coordinate meetings, prepare agendas, and distribute meeting minutes.


• Act as a point of contact for internal teams and external partners to facilitate communication.


• Identify and address potential issues to keep projects on track.


• Coordinate meetings, including scheduling, preparing agendas, and documenting minutes.


• Partner with project controls and accounting to reconcile receipts and costs for materials, rentals, and subcontractors to ensure proper job costing.


• Assist in scheduling inspections, sub-contractors, rentals, and any other operational support activity as needed..


• Ensure new equipment is properly tagged and entered to the current asset tracking system.


• Assist in project close out document processing.


• Other duties as assigned.

Minimum Education And Experience

• High School Diploma or equivalent.


• 2+ years of experience in administrative roles or project coordination.

Preferred And Additional Eligibility Qualifications

• Associate degree or equivalent work experience preferred.

Skills Required

• Proficiency in Microsoft Office and an ability to learn project tracking software.


• Excellent organizational and administrative skills.


• Strong interpersonal and communication abilities.


• Ability to manage multiple tasks in a dynamic, fast-paced environment.


• Detail-oriented and proactive problem-solving approach.

Direct/Indirect Supervisory Responsibility

N/A

Work Environment/Physical Demands/Travel Required

• Office Environment


• Ability to sit for extended time periods.

AAP/EEO Statement

NextEdge provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, NextEdge complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

NextEdge expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of NextEdge employees to perform their job duties may result in discipline up to and including discharge.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.