Associate Project Coordinator

Data Innovations LLC; Duluth, Northern (GA, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Neptune Technology Group Inc. is seeking a Project Coordinator to assist the Project/Program Manager in planning, scheduling, and tracking tasks across concurrent projects. You will maintain project docs, coordinate meetings, and help keep dashboards up to date.

The role involves coordinating with stakeholders, managing schedules, and supporting onboarding to PMO standards. 0–2 years of related experience and a degree are typically required.

Qualifications

• 0–2 years of project coordination or administrative support experience.
• Education typically an associates or bachelor's degree (or international equivalent).
• Experience with cross-functional teamwork is a plus.

Responsibilities

• Assist in planning, scheduling, and tracking tasks across concurrent projects.
• Maintain project documentation, status reports, meeting minutes, and action item logs.
• Coordinate and schedule project meetings with stakeholders, ensuring agendas and notes are shared.
• Track project risks, issues, and action items and follow up with owners.
• Maintain Jira, SharePoint, Smartsheet to keep task status and timelines current.
• Prepare status reports, dashboards, and presentation materials for leadership.
• Support onboarding of new team members and vendors to PMO standards.
• Facilitate communication between technical and non-technical teams involved in projects.
• Help enforce PMO governance, templates, and standard processes across projects.
• Perform other administrative duties as assigned by PM or PMO leadership.

Skills

Organizational skills

Communication skills

Tool proficiency

Attention to detail

Problem-solving

Education

Associate's or Bachelor's degree

Tools

Jira

MS Project

Smartsheet

Asana

Confluence

Job description

Description

Neptune Technology Group Inc. is a technology company serving water utilities across North America. Since 1892, we have continually focused on the evolving needs of water utilities - revenue optimization, operational efficiencies, and improved customer service. With our portfolio of smart water meters, data collection systems and software, we make data actionable for our customers - so they can remain focused on the business of water. For additional information, please visit the company website at www.neptunetg.com .

Position Summary

• Support the Project/Program Manager in planning, scheduling, and tracking tasks and deliverables across one or more concurrent projects.
• Maintain accurate and up-to-date project documentation, including project plans, status reports, meeting minutes, and action item logs.
• Coordinate and schedule project meetings with stakeholders, ensuring agendas, materials, and follow-up notes are distributed in a timely manner.
• Track project risks, issues, and action items, following up with owners to help ensure timely resolution.
• Maintain project management tools (e.g., Jira, SharePoint, Smartsheet) to keep task status, timelines, and dependencies current.
• Prepare status reports, dashboards, and presentation materials summarizing project progress for leadership and stakeholders.
• Support onboarding of new team members and vendors to project processes, tools, and PMO standards.
• Facilitate communication and information flow between technical and non-technical teams involved in a project.
• Help enforce PMO governance, templates, and standard processes across assigned projects.
• Perform other administrative and coordination duties as assigned by the Project/Program Manager or PMO leadership.

Skills

• Organizational skills - Tracking multiple tasks, deadlines, and deliverables across projects without letting details slip. This includes maintaining schedules, action item lists, and document repositories in a way others can follow.
• Communication skills - Clearly conveying updates, status reports, and requests to project managers, team members, and stakeholders, both in writing (emails, meeting notes) and verbally (status meetings, check-ins).
• Basic project management tool proficiency - Comfort with tools like Jira, MS Project, Smartsheet, or Asana for tracking tasks, timelines, and dependencies, since coordinators are often the ones keeping these systems updated day to day.
• Attention to detail - Catching inconsistencies in schedules, budgets, or documentation before they become bigger problems; accuracy matters a lot at this level since coordinators often handle the granular tracking that PMs rely on.
• Problem-solving and adaptability - Handling shifting priorities, scheduling conflicts, or last-minute changes calmly, and knowing when to escape an issue versus resolving it directly.

Requirements

Education: Typically requires an associates or bachelor's degree (or international equivalent)

Experience: 0-2 years of relevant experience in project coordination, administrative support, or a related discipline.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Project Management, or a related field.
• Proficiency with project management and collaboration tools such as MS Project, Smartsheet, Jira, or Confluence.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

Neptune Technology Group Inc. does not sponsor U.S. work authorizations for this position, including H-1B, O-1 and TN. Neptune also does not sponsor individuals in F-1 status for this role.

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