Real Estate Legal Administrative Assistant

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 70,000 - 93,000; Full time

Benefits offered by this job

Health insurance with HSA/FSA options

Dental and vision coverage

401(k)

Paid vacation and sick time

Parking/public transportation allowance

Access to an employee assistance program

Job summary

A well-established law firm in Chicago is seeking a full-time Legal Administrative Assistant for their Real Estate team. The ideal candidate has at least 3 years of experience in commercial real estate or loan financing, exceptional organizational skills, and proficiency in Microsoft Office. This role involves managing transactions, preparing legal documents, coordinating schedules, and maintaining client communication. The position offers a competitive salary between $70,000 and $93,000, a comprehensive benefits package, and opportunities for professional growth.

Qualifications

• Minimum of 3 years experience in commercial real estate or loan financing.
• Strong organizational and communication skills.
• Ability to manage multiple priorities effectively.

Responsibilities

• Manage real estate and loan financing transactions from start to finish.
• Communicate with clients, lenders, and title companies to keep deals on track.
• Prepare and organize closing documents with attention to detail.
• Collaborate with attorneys on transaction paperwork.
• Coordinate schedules and manage attorney calendars.

Skills

Organization skills

Communication skills

Microsoft Office proficiency

Proactive teamwork

Discretion and good judgment

Tools

Legal document management systems

Job description

Mack & Associates, Ltd. provided pay range.

This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $93,000.00/yr

A well-established Law firm in Chicago is excited to welcome a full-time Legal Administrative Assistant to our Real Estate team in Chicago. If you have commercial real estate experience and enjoy being part of a fast-paced legal environment, this is a great opportunity to grow your career. As a key member of our team, you’ll support attorneys who handle real estate and loan financing transactions, helping keep everything running smoothly from start to finish. You’ll be the go-to person for preparing documents, managing schedules, coordinating travel, and keeping communication flowing with clients and partners. While your focus will be on real estate, you’ll also have the chance to assist across the firm, making every day interesting and varied. This fully on‑site role offers a competitive salary of $70,000-$93,000, eligibility for an annual discretionary bonus, and a comprehensive benefits package including health insurance with HSA/FSA options, dental and vision coverage, short‑ and long‑term disability, life insurance, 401(k), paid vacation and sick time, a parking/public transportation allowance, and access to an employee assistance program.

Key Responsibilities

• Take charge of real estate and loan financing transactions, ensuring deadlines are met every step of the way
• Communicate directly with clients, lenders, title companies, and other important contacts to keep deals on track
• Prepare, review, and organize closing documents with a sharp eye for detail and legal standards
• Collaborate with attorneys to draft and finalize critical transaction paperwork
• Support the due diligence process and help solve any challenges that arise
• Keep transactional files neat, organized, and ready for quick reference
• Draft professional letters, legal documents, and client correspondence
• Proofread and format documents to ensure clarity and accuracy
• Manage conflict checks and related documentation smoothly and accurately
• Coordinate attorney calendars, meetings, and conference calls without a hitch
• Handle travel arrangements and process expense reports efficiently
• Manage client-facing documents and follow up on important administrative tasks

Qualifications

• At least 3 years of hands‑on experience in commercial real estate or loan financing
• Exceptional organization and communication skills
• Ability to juggle multiple priorities and meet deadlines with confidence
• A professional attitude paired with discretion and good judgment
• Proficient in Microsoft Office and legal document management systems
• A team player who is proactive and ready to take initiative
• Comfortable managing both electronic and physical legal files

Seniority level

Not Applicable

Employment type

Full-time

Job function

• Administrative
• Industries: Law Practice, Legal Services, and Real Estate