Administrative Coordinator

Circle Logistics, Inc; Cedar Rapids (IA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

401(k) Plan

Paid holidays and PTO

Advancement opportunities

Job summary

Circle Logistics, Inc is a third-party logistics provider seeking a detail-oriented coordinator to support load entry, driver tracking, and documentation. You will collaborate with drivers and internal teams to maintain accurate records and communicate status to customers.

On-site, full-time role with hands-on training from day one; benefits include health, vision, dental, and a 401(k). Room for advancement in a fast-growing company that promotes from within.

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred.
• Call center experience is a bonus.

Responsibilities

• Enter new load orders into proprietary web-based software.
• Initiate check calls to track and trace drivers on pickups and deliveries.
• Communicate internally with drivers to ensure accurate documentation.
• Closely monitor freight via multiple detailed websites to ensure accurate delivery times and to notify customers of potential delays.
• Maintain and collect proper paperwork for each shipment.
• Work cooperatively with Sales and Dispatch to provide solutions for customers’ needs and resolve issues.

Skills

Attention to detail

Prioritization & organization

Google Drive

Microsoft Office

Written & verbal communication

Teamwork

Call center experience

Education

High school diploma or equivalent

Associate's degree preferred

Job description

Circle Logistics is a third-party logistics (3PL) firm focused on delivering three core promises to our customers:

• No Fail Service
• Personalized Communication
• Innovative Solutions

We leverage technology, industry experience, and employee ingenuity to provide industry-leading transportation solutions that keep America moving.

About the Role

Ready to Drive Your Career Forward? At Circle Logistics, we’re not just offering a job; we’re inviting you to embark on a fulfilling career journey. If you’re eager for more than the ordinary and want to contribute to a vibrant, growing industry, we want you on our Circle Logistics Team!

Responsibilities

• Enter new load orders into our proprietary web-based software
• Initiate “check calls” to track and trace drivers on all pickups and deliveries
• Communicate internally with drivers to ensure accurate documentation
• Closely monitor freight via multiple detailed websites to ensure accurate delivery times and to notify customers of potential delays
• Maintain and collect proper paperwork for each shipment
• Work cooperatively with Sales and Dispatch to provide solutions for customers’ needs and resolve issues

No logistics experience? No problem! You’ll receive hands‑on training from day one and all the tools you need to grow.

Qualifications

• High school diploma or equivalent required
• Associate's degree preferred
• Call center experience is a bonus

Required Skills

• Must have strong attention to detail
• Ability to prioritize, balance, and organize information while completing multiple tasks
• Proficiency in Google Drive and Microsoft Suite
• Excellent written and verbal communication skills
• Excellent teamwork skills

Preferred Skills

Call center experience is a bonus.

Full-time: 40 hours per week

Room for advancement in a fast-growing company that promotes from within

Paid holidays and paid time off

Health, vision, and dental insurance benefits

401(k) Plan

Equal Opportunity Statement

All your information will be kept confidential according to EEO guidelines.

Ready to steer your career in a forward-thinking logistics company? Join us at Circle Logistics, where your drive and expertise will help us navigate new opportunities.