Administrative Coordinator

Saint Francis Hospital, Inc.; Bixby (OK); On-site; USD 35,000 - 52,000; Full time

Job summary

Saint Francis Hospital, Inc. in Tulsa, Oklahoma, is seeking an Administrative Support professional to ensure smooth day-to-day operations within the Children’s Administration – Yale Campus.

Responsibilities include coordinating calendars, processing reports, handling correspondence, scheduling meetings and travel, maintaining records, and protecting confidentiality while delivering professional interactions with patients and staff.

Qualifications

• Working knowledge of Microsoft Word, Excel and Access as might be used in the preparation of correspondence and reports.
• Effective interpersonal, written and oral communication skills.
• Ability to organize and prioritize work in an effective and efficient manner.
• Ability to be detailed oriented and multitask.
• Demonstrated ability to maintain a high degree of confidentiality.
• Ability to type 50 words per minute.

Responsibilities

• Provides administrative support and coordinates work flow processes within assigned department(s) to ensure smooth and organized operations.
• Maintains various documents, records, prepares reports/graphs/chart, spreadsheets, policies and procedures, legal files, licensure, and assists in ensuring appropriate regulatory compliances.
• Screens, receives and directs telephone calls and visitors.
• Schedules and maintains calendar of appointments, meetings and travel itineraries. Coordinates related arrangements.
• Serves as a resource for external and internal departmental inquiries.
• Distributes mail, reports, memoranda and other documents pursuant to management request.
• Orders and maintains office supply inventory.
• Serves on various committees as related to department/cost center responsibilities.

Skills

MS Word

MS Excel

MS Access

Communication

Organization

Confidentiality

Typing 50 wpm

Education

High School Diploma or GED

Tools

None

Job description

Current Saint Francis Employees - Please click HERE to login and apply.Full TimeDaysSchedule:8am-5:00pm; donor and community group events attended as needed. Flex schedule available.-Computer skills and web-based tools required-Professional communication and high organized efficiency required-Networking and high level of interactive personal skills requiredJob Summary: Responsible for a broad range of administrative support ensuring fluid day-to-day operations.Minimum Education: High School Diploma or GED.Licensure, Registration and/or Certification: None.Work Experience: 3 - 4 years of related experienceKnowledge, Skills and Abilities: Working knowledge of Microsoft Word, Excel and Access as might be used in the preparation of correspondence and reports. Effective interpersonal, written and oral communication skills. Ability to organize and prioritize work in an effective and efficient manner. Ability to be detailed oriented and multitask. Demonstrated ability to maintain a high degree of confidentiality. Working knowledge of established operations policies and procedures. Ability to be detail oriented as might be required in the examination of numerical data. Ability to type 50 words per minute.Essential Functions and Responsibilities: Provides administrative support and coordinates work flow processes within assigned department(s) to ensure smooth and organized operations. Maintains various documents, records, prepares reports/graphs/chart, spreadsheets, policies and procedures, legal files, licensure, and assists in ensuring appropriate regulatory compliances. Screens, receives and directs telephone calls and visitors. Schedules and maintains calendar of appointments, meeting and travel itineraries. Coordinates related arrangements. Serves as a resource for external and internal departmental inquiries. Distributes mail, reports, memoranda and other documents pursuant to management request. Orders and maintains office supply inventory. Serves on various committees as related to department/cost center responsibilities.Decision Making: Independent judgment in making minor decisions where alternatives are limited and standard policies/protocols have been established.Working Relationships: Leads others in same work performed (does not supervise). Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.Special Job Dimensions: None.Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.Childrens Administration - Yale CampusLocation:Tulsa, Oklahoma 74136EOE Protected Veterans/Disability