Administrative Coordinator

Keller Williams Realty; Beverly Hills (CA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401(k)

Health insurance

Opportunity for advancement

Paid time off

Profit sharing

Job summary

Keller Williams Realty is seeking an Administrative Coordinator in Beverly Hills to support day-to-day operations and team leadership. You will handle onboarding/offboarding communications, maintain accurate agent records, and coordinate monthly billing with precision.

The role requires strong organization, detail orientation, and excellent communication with agents, leadership, staff, and vendors. You will help manage meetings, events, and cross-department coordination to keep operations

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and follow-ups.
• Excellent written and verbal communication skills.
• Comfortable working with numbers, spreadsheets, records, and monthly billing.
• Ability to learn systems, procedures, and agent-related processes quickly.
• Proactive problem-solver who looks for answers and takes ownership.
• Strong follow-through, someone who makes sure things actually get completed.
• Professional and comfortable communicating with agents, leadership, staff, and outside vendors.
• Able to handle confidential and sensitive information with discretion.
• Team-oriented and willing to jump in wherever needed.

Responsibilities

• Supporting the MCA and Team Leader with day to day administrative and operational needs.
• Proactively contact newly licensed agents, introduce them to our brokerage, generate interest, and schedule appointments with the Team Leader to discuss joining our office.
• Assisting with agent onboarding and offboarding communications.
• Maintaining accurate agent information and following up on pending items.
• Learning and assisting with agent-related processes, including splits/caps, E&O, Board/MLS matters, licensing, and production transfers.
• Handling and coordinating monthly billing with accuracy and attention to deadlines.
• Responding to agent and staff questions and directing requests when necessary.
• Coordinating meetings, trainings, office events, and special company events.
• Communicating and coordinating with Marketing, Agent Services, Transaction Coordination, leadership, and other departments.
• Tracking requests, action items, and follow-ups for the Team Leader.
• Assisting with travel, reservations, scheduling, receipts, reimbursements, and other administrative needs.
• Helping maintain smooth day-to-day office operations.

Skills

Organizational skills

Attention to detail

Multitasking

Written communication

Verbal communication

Numerical proficiency

Learning systems

Problem solving

Follow-through

Team collaboration

Job description

Benefits:

• 401(k)
• Health insurance
• Opportunity for advancement
• Paid time off
• Profit sharing

We are looking for:

• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities, deadlines, and follow-ups
• Excellent written and verbal communication skills
• Comfortable working with numbers, spreadsheets, records, and monthly billing
• Ability to learn systems, procedures, and agent-related processes quickly
• Proactive problem-solver who looks for answers and takes ownership
• Strong follow-through, someone who makes sure things actually get completed
• Professional and comfortable communicating with agents, leadership, staff, and outside vendors
• Able to handle confidential and sensitive information with discretion
• Team-oriented and willing to jump in wherever needed

Key Responsibilities Include:

• Supporting the MCA and Team Leader with day to day administrative and operational needs
• Comfortable with cold calling, proactively contact newly licensed agents, introduce them to our brokerage, generate interest, and schedule appointments with the Team Leader to discuss joining our office
• Assisting with agent onboarding and offboarding communications
• Maintaining accurate agent information and following up on pending items
• Learning and assisting with agent-related processes, including splits/caps, E&O, Board/MLS matters, licensing, and production transfers
• Handling and coordinating monthly billing with accuracy and attention to deadlines
• Responding to agent and staff questions and directing requests when necessary
• Coordinating meetings, trainings, office events, and special company events
• Communicating and coordinating with Marketing, Agent Services, Transaction Coordination, leadership, and other departments
• Tracking requests, action items, and follow-ups for the Team Leader
• Assisting with travel, reservations, scheduling, receipts, reimbursements, and other administrative needs
• Helping maintain smooth day-to-day office operations

It's important for the Administrative Coordinator to take notes, stay organized, follow through, communicate when something is pending, and ensure details are correct.

This position is ideal for someone who enjoys being the person behind the scenes who keeps people, information, deadlines, and operations moving.