Church Office Administrator

Chicagopresbytery; Western Springs (IL); On-site; USD 29,618 - 32,373; Part time

Job summary

Chicagopresbytery in Western Springs seeks a Church Office Administrator to oversee communication and organization within the church office. Candidates must manage documents, prepare bulletins, and support the church staff. Proficiency in tools like Word, Excel, and Zoom is essential.

Ideal applicants have at least 2 years of administrative experience and possess a friendly demeanor. Salary ranges from $21.50 to $23.50 per hour for 30-35 hours of on-site work. Email your resume and cover letter to apply.

Qualifications

• Minimum 2 years of experience in a responsible administrative capacity.
• Ability to work well with a variety of personality types, possessing a friendly demeanor.
• Flexible and willing to adapt to changing priorities.
• An organized record keeper with the ability to follow processes and monitor deadlines.
• Proficiency with Word, Excel, Google Docs, Facebook, and Zoom.

Responsibilities

• Preparing weekly bulletins, connection emails, and annual reports.
• Managing office documents and membership records.
• Serving as a welcome point for visitors and phone contacts.
• Providing administrative support to the Pastor and church staff.
• Maintaining the church calendar and scheduling Zoom accounts.

Skills

Friendly demeanor

Organizational skills

Proficiency with Word, Excel, Google Docs

Familiarity with communication and marketing techniques

Experience with Canva Design or Adobe

Tools

Zoom

Facebook

Constant Contact

Job description

Church Office Administrator - Presbyterian Church of Western Springs - Western Springs

Position type:Church Office Administrator

Overview: This person serves a critical role within our church office for communication, coordination, and oversight. The ideal candidate will be skilled in dealing with a wide variety of people, possess a friendly demeanor, keep organized records, and can help to facilitate key deadlines.

Promote Regular Communication by:

• Preparing and producing our weekly bulletin, Weekly Connection emails, and the Annual Report
• Managing and maintaining office documents, membership records, mailing lists, and databases
• Serving as a welcome point for in person visitors along with receiving contacts via phone or email
• Providing administrative support to the Pastor, church staff, and the Session (elder group)
• Scheduling the weekly live-stream setup
• Maintaining the church calendar for both our website and internal/facilities use
• Overseeing the scheduling and maintenance of our church Zoom accounts
• Electronically distributing Sunday School curriculum and parent take home pages
• Maintaining our social media postings (including Facebook, Instagram, the Patch, & Next Door)
• Posting sermon and worship highlights online (YouTube, Facebook, and BuzzSprout)
• Collecting and recording stats for online activity
• Updating and maintaining information for our church website
• Maintaining and coordinating church sign-ups (electronic and paper) for various opportunities
• Coordinating with outside groups for the maintenance or use of our church spaces
• Producing Presbytery papers and printed materials
• Updating bulletin boards that include member news, community events, signups, and announcements

Preparation and production of our weekly communication materials and the Annual Report: Preparation and production of the weekly worship bulletin and the weekly newsletter are important parts of this role. The individual will work closely with the Pastor and church staff. Additionally, this role coordinates the preparation of our church’s Annual Report with multiple inputs from staff and committees.

Manage our Office Operations and Coordinate our Facilities by:

• Procuring and managing the inventory for a variety of office supplies
• Managing and distributing items received via the daily mail or deliveries
• Monitoring our food pantry donation bin
• Assisting with preparations and set up for weekly worship services
• Maintaining our copier, Ring system, and small office equipment; arranging for repairs as needed
• Partnering with the church Properties Team to assist with the required maintenance/inspections, the identification of basic needed repairs, and the tracking of documentation along with progress
• Partnering with the church Properties Team to arrange for basic handyman repairs needed around the church
• Scheduling with outside vendors (HVAC, elevator, landscaping, cleaning crew) for building access and regular servicing needs
• Partnering with the Finance Team by coordinating thank you acknowledgements, assisting with invoices and checks, printing the annual stewardship materials, and sending out electronic communications

Caring for the Office and Monitoring our Facilities: Communication and coordination for the office and for some of the general building use are an important part of this role. This individual will work closely with elders, volunteers, vendors, the Pastor, and outside organizations to manage scheduling and to monitor particular elements related to supplies and repairs.

Desired Qualifications:

• Minimum 2 years of experience in a responsible administrative capacity
• Ability to work well with a variety of personality types, possessing a friendly demeanor
• Flexible and willing to adapt to changing priorities
• An organized record keeper with the ability to follow processes and monitor deadlines
• Proficiency with Word, Excel, Google Docs, Facebook, Constant Contact, Zoom, and/or similar tools
• Possessing a solid commitment to discretion and confidentiality
• Prior oversight of facilities use and schedules beneficial
• Familiarity with communication and marketing techniques helpful
• Experience with Canva Design, Adobe, or another design program a plus
• Self starter with strong initiative preferred
• Comfortable with the PCUSA denomination
• Availability to work approximately 30-35 hours onsite during regular business hours, schedule can be discussed

Salary: $21.50 – $23.50 per hour

How To Apply:

Please email your resume and cover letter.