Administrative Contract Analyst

State of California; California; Hybrid; USD 43,000 - 70,000; Full time

Job summary

State of California’s Department of Transportation seeks an Administrative Contract Analyst to help manage contracts and related resources. Under supervision, the analyst will assist with allocations, monitor expenditures, review invoices, and resolve invoice issues for assigned contracts, supporting the Division of Engineering Services.

This two-year limited term role may extend or become permanent, with telework possible per policy.

Qualifications

• Describe in detail your experience with accounting, auditing, budgeting, and contract management.
• Provide examples of using Microsoft 365 Excel, FileMaker or accounting databases and the purpose.
• Include SOQ requirements and that resume does not replace the SOQ.

Responsibilities

• Assist with allocations and monitoring of resources related to contracts to keep within allocated resources.
• Review invoices and resolve issues related to invoices for assigned contracts.

Skills

Accounting & budgeting

Auditing

Contract management

Microsoft 365 Excel

Tools

Excel

FileMaker

Accounting databases

Job description

Job Posting:Administrative Contract Analyst

Department of Transportation

JC-535180 -

JC-535180 - Administrative Contract Analyst ANALYST I

$3,861.00 - $6,276.00 per Month New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 10/27/2026

Job Description and Duties

Under the general direction of the Chief, Contract Management Support Branch, a Staff Services Manager I (SSM I), the incumbent is a staff specialist responsible for providing assistance with the less difficult and complex allocations and monitoring of Division of Engineering Services (DES) resources as they relate to contracts to ensure that DES stays within resources allocated and for reviewing invoices and resolving issues related to invoices for assigned contracts.

This is a 2 year Limited Term position, may become permanent.

This is a Limited Term position whichmaybe extended to 24 months or become permanent.

PARF# 59-27-0113 / JC-0113

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 2% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113 .

Eligibility for hire may be determined by your score on the Analyst I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

You will find additional information about the job in the Duty Statement.

Working Conditions

Multiple positions may be filled from this recruitment.

Incumbent will be exposed to various work environments. While at their base of operation, the employee will work in a climatecontrolled office under artificial light. However, due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Employee may be required to travel for meetings outside their normal work environment.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ANALYST I

ANALYST I $3,861.00 - $4,839.00A $4,181.00 - $5,233.00B $5,014.00 - $6,276.00C New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Statement of Qualifications (SOQ) required.

1. Please describe in detail your experience and qualifications related to this position, with emphasis on experience related to accounting, auditing, budgeting, and contract management.

2. Please provide examples that demonstrate your experience using Microsoft 365 Excel, Filemaker or any Accounting databases. What was the purpose for use of these applications and databases?

3. Please describe in detail professional experience with research, writing, developing guidance, instructional memos, and manual procedures

Resume is required but DOES NOT take the place of the SOQ.

Possessionof a valid driver’s license is required when operating a state owned or leasedvehicle.

Possessionof Minimum Qualifications will be verified prior to interview and/orappointment. If you are basing your eligibility on education, you mustinclude your unofficial transcript(s)/diploma for verification. Unofficial,original,or official sealed transcripts will be accepted and may be requiredupon appointment. Applicants with foreign transcripts/degrees must providea transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Pleasevisit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org . Please redact birthdates and social securitynumbers.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.