Administrative/Concierge Assistant

Cromwell Architects Engineers; Little Rock (AR); On-site; USD 32,000 - 45,000; Full time

Job summary

Cromwell Architects Engineers is hiring an Administrative/Concierge Assistant to serve as the first point of contact and provide essential administrative support for staff and project managers in Little Rock, AR. This full-time onsite role involves coordinating mail, deliveries, travel, and meeting logistics, while supporting BD and marketing activities as needed.

The ideal candidate will have at least a high school diploma and 2 years of related experience, strong MS Office skills, and

Qualifications

• High School diploma or equivalent.
• 2 years equivalent work experience.
• Experience working independently or as part of a team.

Responsibilities

• Front desk responsibilities: log deliveries, mail, and answer main line.
• Coordinate administrative processes with cross-functional teams.
• Prepare project correspondence, formatting, proofreading, and reports.
• Arrange travel and manage conference room reservations.
• Support corporate concierge duties and office events.
• Assist Business Development and Marketing when needed.
• Maintain building security sign-in and escort procedures.
• Other duties as assigned.

Skills

Microsoft Office

Communication

Time management

Organization

Problem-solving

Education

High School degree or equivalent

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat Pro/DC

Microsoft Access

Projects

Job description

Administrative/Concierge Assistant

Position Purpose

The Administrative Assistant serves as the first point of contact for visitors and clients while providing essential administrative support to staff and project managers, ensuring smooth office operations and effective communication.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Essential Duties & Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

• Perform general front desk responsibilities to include; log incoming deliveries, mail distribution, and answering calls to the company main number.
• Coordinate with cross-functional teams to align administrative processes with departmental objectives, ensuring timely delivery of services and support for strategic goals.
• Project correspondence, formatting, proofreading, assembling reports
• Travel arrangements
• Organize and maintain conference room reservations on a shared calendar for meetings and other occasions.
• AAssist the Corporate Concierge duties (e.g., assist restocking food and beverage areas, soft inventory of stock, support office event planning, preparation, and research).
• Assist with Business Development activities.
• Assist Marketing department as requested.
• Ensure building security using approved sign-in/sign-out procedures and following escort protocol
• All other duties as assigned.

Competencies

• Proficient in Microsoft Office skills: Word, Excel, Outlook
• Experience with Adobe Acrobat Pro/DC preferred
• Experience in Microsoft Access and Projects a plus
• Excellent communication and time management skills supporting flexibility.
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills.

Qualifications / Prior Experience

• High School degree or equivalent.
• 2 years equivalent work experience
• Experience working as an individual or part of a team as needed.

Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Occasionally lift and/or move up to 20 pounds.
• Prolonged period of sitting or standing at a desk while working on a computer.

About Us

Cromwell Architects Engineers offers the opportunity to be part of something bigger. Many of our staff boast long‑term careers with the firm – some reaching over 40 years. As a full‑service firm there are opportunities to advance within the organization as you pursue your vocation. We strive to place employee passion and personal commitments in a healthy relationship with their work commitments. Our team welcomes you to explore opportunities that will allow you to be part of an organization that prides itself on innovation and dedication, while working together to exceed expectations.
EOE M/F/D/V