AdministrativeConcierge Assistant

Cromwell Architects Engineers; Little Rock (AR); On-site; USD 32,000 - 46,000; Full time

Job summary

Cromwell Architects Engineers is seeking an Administrative/Concierge Assistant in Little Rock to serve as the first point of contact for visitors and clients and to provide essential administrative support to staff and project managers.

The role involves coordinating administrative processes, handling correspondence, travel arrangements, conference room management, and assisting with business development and marketing efforts. Strong communication and organizational skills are required.

Qualifications

• High School diploma or equivalent.
• 2 years related work experience.
• Ability to work independently or in a team.

Responsibilities

• Perform front desk duties: manage deliveries, mail, and calls.
• Coordinate with teams to align administrative processes with goals.
• Prepare project correspondence, format, proofread, and assemble reports.
• Arrange travel as needed.
• Maintain conference room reservations on shared calendar.
• Support Corporate Concierge duties.
• Assist Business Development activities.
• Assist Marketing as requested.
• Ensure building security with sign-in/sign-out and escort protocol.
• Perform other duties as assigned.

Skills

Communication

Time management

Organizational skills

Problem solving

Education

High School diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat Pro/DC

Microsoft Access

Microsoft Projects

Job description

Administrative/Concierge Assistant

Position Purpose

The Administrative Assistant serves as the first point of contact for visitors and clients while providing essential administrative support to staff and project managers, ensuring smooth office operations and effective communication.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Essential Duties & Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

• Perform general front desk responsibilities to include; log incoming deliveries, mail distribution, and answering calls to the company main number.
• Coordinate with cross-functional teams to align administrative processes with departmental objectives, ensuring timely delivery of services and support for strategic goals.
• Project correspondence, formatting, proofreading, assembling reports
• Travel arrangements
• Organize and maintain conference room reservations on a shared calendar for meetings and other occasions.
• Assist the Corporate Concierge duties.
• Assist with Business Development activities.
• Assist Marketing department as requested.
• Ensure building security using approved sign-in/sign-out procedures and following escort protocol
• All other duties as assigned.

Competencies

• Proficient in Microsoft Office skills: Word, Excel, Outlook
• Experience with Adobe Acrobat Pro/DC preferred
• Experience in Microsoft Access and Projects a plus
• Excellent communication and time management skills supporting flexibility.
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills.

Qualifications / Prior Experience

• High School degree or equivalent.
• 2 years equivalent work experience
• Experience working as an individual or part of a team as needed.

Work Environment

• Occasionally lift and/or move up to 20 pounds.
• Prolonged period of sitting or standing at a desk while working on a computer.

About Us

Cromwell Architects Engineers offers the opportunity to be part of something bigger. Many of our staff boast long-term careers with the firm – some reaching over 40 years. As a full-service firm there are opportunities to advance within the organization as you pursue your vocation. We strive to place employee passion and personal commitments in a healthy relationship with their work commitments. Our team welcomes you to explore opportunities that will allow you to be part of an organization that prides itself on innovation and dedication, while working together to exceed expectations.
EOE M/F/D/V