Administrative Assistant

Ensign-Bickford Aerospace & Defense; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense Company is seeking an Administrative Assistant in Graham, KY. The role provides administrative support to the leadership team, maintains records and databases, and coordinates audits and regulatory activities.

The successful candidate will prepare reports, assist with training coordination, and maintain metrics and dashboards. Strong communication, organization, and professionalism are essential, with experience in Excel and ERP systems preferred.

Qualifications

• Bachelor degree required in a business-related field.
• Minimum of three years of administrative support experience.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.

Responsibilities

• Provide administrative support to the leadership team.
• Maintain records, logs, databases, and document control systems.
• Prepare meeting agendas, minutes, and track action items.

Skills

MS Office

Excel

PowerPoint

Microsoft Teams

Education

Bachelor degree with emphasis in business

Tools

ERP system (IFS preferred)

Job description

## Administrative AssistantApply: Graham, KY: Full time: Posted Yesterday: REQ107402This opportunity is located within our **Ensign-Bickford Aerospace & Defense Company** business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions.Click here to learn more.**Job Description****Administrative Support (Primary Responsibility)*** Provide administrative support to the leadership team* Maintain records, logs, databases, and document control systems.* Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.* Track and follow up on internal and external audits, inspections, and compliance action items.* Assist with the preparation, coordination, and documentation of meetings, audits, and regulatory activities.* Prepare meeting agendas, record meeting minutes, and track assigned action items.* Support training coordination, onboarding safety orientations, and maintenance of training records.* Assist with incident reporting documentation and corrective action tracking.* Maintain metrics, dashboards, and summary reports as directed* Provide first point of contact for a variety visitor tasks and administrative functions.* Greet, screen, and direct visitors in accordance with site security, safety, and EH&S requirements.* Answer, screen, and route incoming phone calls and general inquiries in a professional manner.* Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.* Maintain a professional, organized, and safe atmosphere.* Support emergency response procedures and visitor accountability as required.**General Administrative Support*** Prepare reports, correspondence, and presentations as required.* Maintain confidentiality of sensitive, proprietary, and regulatory information.* Support PPE inventory tracking and ordering.* Perform other administrative as assigned**Requirements / Qualifications*** Bachelor Degree with an emphasis in a business function* Minimum of three (3) years of administrative support experience.* Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.* Previous experience working with an ERP system preferred; IFS experience is a plus.* Excellent organizational skills with strong attention to detail and the ability to effectively multitask.* Strong written and verbal communication skills, including excellent note-taking abilities.* Dependable, with a strong work ethic and a high level of professionalism.* Demonstrated ability to follow through on tasks and consistently meet deadlines.*Ensign-Bickford Aerospace & Defense Company* *is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.*