Administrative Compliance Specialist – Payroll, Fleet & Bonds

Firetrol Protection Systems, Inc.; Dallas (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) plan with company match

Immediate vesting

Job summary

Firetrol Protection Systems, Inc. is seeking a detail-oriented administrator to manage certified payroll reporting, fleet documentation, bond administration, and security licensing across multiple locations.

The role requires strong organization and the ability to handle confidential information while meeting deadlines. Ideal candidates will have 3–5 years in admin/support or compliance coordination, familiarity with Davis-Bacon rules, and proficiency with Microsoft Office.

Qualifications

• 3–5 years of experience in administrative support, compliance coordination, or related operations preferred.
• Experience with certified payroll reporting and Davis-Bacon regulations preferred.
• Familiarity with fleet management, vehicle registrations, maintenance tracking, and records.
• Knowledge of bid, performance, and payment bonds and related processes preferred.
• Experience managing professional licenses and regulatory filings across multiple states or jurisdictions.
• Strong organizational, time-management, and prioritization skills with attention to accuracy.

Responsibilities

• Oversee certified payroll reporting and ensure compliance with prevailing wage regulations.
• Coordinate fleet registrations, renewals, inspections, and maintenance records across locations.
• Administer bond issuance, tracking, and documentation; assist with bond applications and renewals.
• Manage security licenses and regulatory registrations across multiple states.
• Collaborate with district offices, vendors, and regulatory agencies to gather information and ensure timely reporting.

Skills

Organizational skills

Time management

Attention to detail

Communication

Microsoft Office (Excel, Word, Outlook

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Firetrol Protection Systems, Inc. is seeking a detail-oriented administrator to manage certified payroll reporting, fleet documentation, bond administration, and security licensing across multiple locations.

The role requires strong organization and the ability to handle confidential information while meeting deadlines. Ideal candidates will have 3–5 years in admin/support or compliance coordination, familiarity with Davis-Bacon rules, and proficiency with Microsoft Office.