Administrative & Communications Coordinator

Wesleyan University; Middletown (CT); On-site; USD 39,000 - 41,000; Part time

Job summary

Wesleyan University in Middletown, CT seeks an Administrative Assistant IV to provide administrative and secretarial support to the College of the Environment (COE) department. This on-campus, 0.86 FTE role reports to the Director of the COE.

The position handles annual and special reports, newsletter and media management, event coordination, course offerings liaising, and undergraduate/graduate program support. Evening/weekend hours may apply.

Qualifications

• Associate Degree and four years related experience.
• Ability to set priorities, to take initiative, to manage multiple duties with minimal supervision, and to pay close attention to detail.
• Demonstrated expertise in Word, Excel, and email applications.
• Previous experience with webpage management applications.
• Ability to work effectively with students, faculty, staff, and visitors.
• Some special events may require evening and weekend hours.
• Experience in an academic environment and experience managing budgets preferred.

Responsibilities

• Assist with the preparation of annual and special reports for academic affairs, and grant­ing organizations.
• Develop proposals for fundraising.
• Manage the COE Newsletter, Blog, and Social including content development and alumni relations.
• Develop and manage lists of professional work, including publications, books, news articles, shows and performances of COE faculty and students.
• Coordinate COE academic activities with the Office of Sustainability.
• Arrange and record weekly management meetings within the COE.
• Assist the Director and Chair with COE and ENVS procedures and best practices.
• Coordinate student events like Pumpkin Festival and Earth Day activities.
• Assist with overseeing major declaration procedures to prospective majors and assign advisors.
• Backups for logistics for speakers, symposia, receptions, travel and catering arrangements for department events.

Skills

Word

Excel

Email apps

Prioritization

Multitasking

Detail-oriented

Webpage management

Education

Associate Degree

Related experience

Job description

Wesleyan University in Middletown, CT seeks an Administrative Assistant IV to provide administrative and secretarial support to the College of the Environment (COE) department. This on-campus, 0.86 FTE role reports to the Director of the COE.

The position handles annual and special reports, newsletter and media management, event coordination, course offerings liaising, and undergraduate/graduate program support. Evening/weekend hours may apply.