Administrative Assistant IV, College of the Environment

WU Wesleyan University; United States; On-site; USD 58,000 - 63,000; Part time

Job summary

Wesleyan University in Middletown, Connecticut, invites applications for an Administrative Assistant IV to support the College of the Environment (COE). This 0.86 FTE, on-campus role reports to the Director of the COE and handles diverse administrative tasks.

Responsibilities include preparing reports, developing fundraising proposals, managing the COE Newsletter and content, coordinating events, and assisting with curriculum and university publications across campus.

Qualifications

• Prepare annual and special reports for academic affairs and granting organizations.
• Develop fundraising proposals.
• Manage COE Newsletter, Blog, and Social content.
• Coordinate COE academic activities with sustainability office.
• Assist with course catalog and university publications.

Responsibilities

• Assist with annual and special reports for academic affairs and granting organizations.
• Develop fundraising proposals.
• Manage COE Newsletter, Blog, and Social content.
• Coordinate COE academic activities with sustainability office.
• Support curriculum development and university publications when needed.
• Assist with event logistics for COE lectures and festivals.

Skills

Word

Excel

Email applications

Event coordination

Prioritization

Multitasking

Education

Associate Degree

Tools

Webpage management tools

Job description

Reporting to the Director of the College of the Environment, the Administrative Assistant IV provides administrative and secretarial support to the department.

Responsibilities include:

• Assist with the preparation of annual and special reports for academic affairs, and granting organizations.
• Help develop proposals for fund raising
• Manage the COE Newsletter, Blog, and Social including development of content, including stories on students, faculty, and alumni.
• Serve as point of contact for network of COE alumni.
• Develop and manage lists of professional work, including publications, books, news articles, shows and performances of COE faculty and students
• Facilitate the needs of the annual COE Think Tank including the arrangements for the distinguished visiting fellows (e.g., help with housing, relocation, schools for children, etc.).
• Manage COE media to provide entry and access to COE, including updating and maintaining the website.
• Assist the Director and Chair with COE and ENVS procedures and best practices.
• Work with student groups to direct the activities of the Pumpkin Festival, Earth Day festivals, as well as special events hosted by COE student groups
• Coordinate COE academic activities with the Office of Sustainability.
• Arrange and record weekly management meetings within the COE.
• Serve as backup in coordination of logistics for speakers, symposia, colloquia, receptions, and other department events, to include scheduling, publicity, room reservations, travel and catering arrangements, and related activities.
• Serve as backup in compiling course offerings using the Curriculum Development System; liaise with staff elsewhere in the university to manage cross-listings; edit material for course catalog and university publications when needed.
• Assist with overseeing major declaration procedure to prospective majors and assign advisors to student majors;
• Other responsibilities as assigned.

This is a Grade IV, 0.86FTE position that is in the Secretary/Clerical bargaining unit working up to 1,565hrs per year. This is an on-campus position.

MINIMUM QUALIFICATIONS

• Associate Degree and four years related experience.
• Related experience and training may be substituted for educational requirement.
• Ability to set priorities, to take initiative, to manage multiple duties with minimal supervision, and to pay close attention to detail.
• Demonstrated expertise in Word, Excel, and email applications.
• Previous experience with webpage management applications.
• Ability to work effectively with students, faculty, staff, and visitors.
• Some special events may require evening and weekend hours.

PREFERRED QUALIFICATIONS

• Experience in an academic environment.
• Experience managing budgets.

Compensation: $28.08 - $30.12/hr.

Work Location: On Campus

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups.

Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Experience is taken into consideration in the determination of salary offers.

For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

• Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html

We welcome your interest in Wesleyan’s diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work. In this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.