Administrative Clinic Support Specialist

Boys Town; Omaha (NE); On-site; USD 35,000 - 45,000; Full time

Job summary

An established industry player is seeking a dedicated clinic coordinator to enhance patient experiences through exceptional customer service and efficient scheduling. In this role, you'll manage client interactions, maintain electronic records, and ensure smooth clinic operations. Your contributions will directly impact the lives of children and families, fostering a culture of belonging and support. Join a team that values your strengths and offers a comprehensive benefits package, including tuition assistance and mental health support. This is more than just a job; it's a commitment to making a real difference in the community.

Benefits

Reduced to no cost visits for medical services

Low to zero-dollar co-pays on maintenance drugs

No cost mental health visits

Generous 401K match

Tuition assistance

Professional development opportunities

Qualifications

• 1+ year experience in clinic or hospital preferred.
• Ability to communicate professionally and maintain confidentiality.

Responsibilities

• Greet and check in clients, ensuring accurate information entry.
• Process phone calls and assist with billing and insurance inquiries.
• Maintain a clean and safe waiting area for clients.

Skills

Customer Service

Scheduling

Electronic Records Systems

Health Insurance Knowledge

Confidential Record Maintenance

Communication Skills

Multi-tasking

Education

High School Diploma or Equivalent

Tools

REDCap

Epic

Job description

Coordinates clinic activities including greeting and checking in clients, maintaining schedules, document scanning, and insurance verification/authorization.

MAJOR RESPONSIBILITIES & DUTIES:

Provides support to clinic operations, including scheduling, and customer service.

• Provides excellent customer service to any individual presenting to the clinic. Communicates in a positive and professional manner with client/guardian on any registration, scheduling or any other issue related to services at Boys Town.
• Processes incoming phone calls to maintain provider schedules, completes new client intake forms, registers new clients, takes clinical call information, referral requests, answers client questions, and assists with billing and insurance questions.
• Greets clients as they arrive, verifies, and accurately enters client information into the electronic record system (e.g. Epic), updates demographic and insurance information, scans insurance cards, collects copays, checks in the client in the electronic record system, and notifies the provider of client arrival. Confirms legal guardianship status when applicable, obtaining legal guardianship documentation and consents.
• Works with Medicaid and third-party insurances to obtain authorization for appropriate authorized services; communicates approved client authorized services to provider. Obtains and communicates accurate benefit information and eligibility to client and provider.
• Works with outside community sources to obtain necessary information for services.
• Scans correspondence and notes in proper location in client electronic record.
• Starts release of information requests in the electronic health record.
• Responds to emails, questions, or requests in a timely and efficient manner.
• Registers clients in REDCap upon completion of initial appointment.
• Responsible for opening and closing of the clinic front desk areas, ensuring security of information and the area.
• Orders forms and office supplies as needed.
• Monitors client waiting areas to ensure a clean, safe, and comfortable environment. Organizes books and magazines in the waiting area as needed.
• Calls clients to confirm appointments as needed.
  
  

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of computerized scheduling, electronic records systems, and health insurance including Medicaid.
• Ability to maintain complex, confidential records.
• Ability to communicate in an articulate, professional manner while maintaining necessary degree of confidentiality.
• Ability to work independently, meet deadlines, and multi-task while maintaining quality standards.
  
  

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent required.
  
  

PREFERRED QUALIFICATIONS:

• Minimum of 1 year of experience in a multiple provider hospital, clinic, or private environment preferred.
• Other Duties: This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization.
• Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.
  
  

PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT:

• Position is relatively sedentary in a normal office administrative environment involving minimum exposure to physical risks. Will use office equipment such as a computer/laptop, monitor, keyboard, and a general workstation set-up.
  
  

Care and respect for others is more than a commitment at Boys Town – it is the foundation of who we are and what we do.

At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.

About Boys Town:

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.

Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition assistance, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.

This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.