Administrative Support Specialist II - G113 Civic Center

Columbus Consolidated Government; Columbus (GA); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an organized administrative professional to support the Superior Court. This role involves maintaining calendars, scheduling appointments, and composing legal documents. Ideal candidates will have a strong understanding of modern office practices and excellent communication skills. Join a team that values efficiency and professionalism in a dynamic office environment where your contributions will directly impact the community. If you are detail-oriented and eager to support vital functions in a civic setting, this opportunity is for you.

Qualifications

• Knowledge of modern office practices and procedures.
• Competency typically associated with specialized training.
• Experience in similar positions for 1-2 years.

Responsibilities

• Perform administrative and clerical duties for the Superior Court.
• Maintain calendars and schedule appointments.
• Compose letters, legal documents, and contracts.

Skills

Problem-solving

Decision-making

Oral communication

Written communication

Knowledge of office practices

Knowledge of office equipment

Knowledge of Lotus Notes

Education

High school education

Specialized training in occupational field

Tools

Lotus Notes

Standard office equipment

Financial management software

Job description

This position performs administrative and clerical duties in support of the Superior Court.

• Maintains Civic Center Director’s calendar; schedules appointments.
• Maintains the Civic Center Calendar of Events; makes changes to calendar regarding cancellations and additions.
• Maintains calendars for South Commons.
• Answers telephones and takes messages; answers questions; routes calls.
• Composes letters, legal documents, and contracts.
• Delivers mail to the post office; completes assigned errands.
• Prepares and maintains event files for Civic Center employees.
• Orders office supplies.
• Maintains contract files.
• Performs other related duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of modern office practices and procedures.
• Knowledge of the operation of modern office equipment and computers.
• Knowledge of Lotus Notes software.
• Skill in problem-solving and decision-making.
• Skill in operating standard office equipment including computers and financial management software programs.
• Skill in oral and written communication.

Minimum qualifications include knowledge and competency typically associated with specialized training in the occupational field, in addition to basic skills usually acquired through a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, generally obtained through an apprenticeship, internship, or having held a similar position for one to two years.

The work is typically performed in an office environment and involves intermittent sitting, standing, stooping, bending, crouching, or walking. The employee frequently lifts objects of light weight and occasionally heavier objects, using tools or equipment that require a high degree of dexterity.

Physical Demands

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requiring body agility.
• Crawling – moving about on hands, knees, or hands and feet.
• Crouching – bending body forward by bending legs and spine.
• Feeling – perceiving attributes of objects by touch with skin and fingertips.
• Grasping – applying pressure to objects with fingers and palms.
• Handling – picking, holding, or working with objects using whole hand.
• Hearing – perceiving sounds at normal speaking levels and detailed information in sound.
• Kneeling – bending legs at knees to rest at knees.
• Lifting – raising objects from lower to higher positions, moving objects side to side using upper extremities, back.
• Manual Dexterity – handling, pinching, typing, working with fingers.
• Mental Acuity – making rational decisions through sound logic and deductive reasoning.
• Pulling – exerting force to haul or tug objects.
• Pushing – pressing against objects with force or thrusting forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – performing substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas clearly and conveying instructions accurately and concisely.
• Standing – for sustained periods.
• Stooping – bending body downward and forward at the waist.

The work is primarily performed in an office setting.