Administrative Clerk & Records Specialist

East Baton Rouge Parish School System; Baton Rouge (LA); On-site; USD 26,000 - 32,000; Full time

Job summary

East Baton Rouge Parish School System seeks a Clerical Assistant/Clerk for Glasgow Middle to perform essential clerical duties, including filing, drafting correspondence, and maintaining records. The role supports routine office functions and requires accuracy and discretion.

The position emphasizes computer use, email communication, and adherence to district policies. A high school diploma or equivalent and one year of clerical experience are required.

Qualifications

• Must have a high school diploma or high school equivalency plus one year of clerical experience.
• Must understand and interpret written and verbal instructions.
• Must keep accurate, up-to-date written records.
• Proficient in general use of a computer, Email, and other job-specific equipment/software.
• New employees must use the Verifent website to verify qualifying years of experience.

Responsibilities

• Reads incoming mail and assembles files and other material to facilitate reply by a superior.
• Composes and drafts correspondence, requiring knowledge of departmental operations and regulations.
• Maintains mailing lists and responsible for mailing circulars or releases periodically.
• Acts as secretary to an official in cases where assignments call for judgment in accordance with established policies and procedures.
• Maintains general office files, simple account records, and a variety of other office records.
• Provides support during official meetings, data accounting reports, forms, payrolls, specifications and other material from rough drafts or instructions.
• Ensures that procedures are followed and production maintained.
• Answers telephone or acts as office receptionist, routes calls and visitors, gives routine information to the public not involving interpretation of laws, ordinances or departmental policies.
• Other duties as assigned that are related to the functions of the position.

Skills

Clerical experience

Computer proficiency

Phone etiquette

Education

High school diploma or equivalency

Job description

East Baton Rouge Parish School System seeks a Clerical Assistant/Clerk for Glasgow Middle to perform essential clerical duties, including filing, drafting correspondence, and maintaining records. The role supports routine office functions and requires accuracy and discretion.

The position emphasizes computer use, email communication, and adherence to district policies. A high school diploma or equivalent and one year of clerical experience are required.