Administration Clerk

BakeMark; Hauppauge (NY); On-site; USD 40,000 - 52,000; Full time

Job summary

BakeMark is seeking an administrative professional to process orders from Sales force, customers, and affiliates. The role involves entering orders, correcting status reports, and notifying customers about outages. You will help with COAs, spec sheets, invoicing memos, and back-office tasks.

Ideal candidates have 1–3 years of administrative experience, proficiency with Excel, and attention to detail. Inventory systems experience is a plus in a manufacturing/warehouse setting.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative experience (manufacturing or warehouse preferred).
• Proficiency in Microsoft Office (Excel required).
• Experience with inventory systems is a plus.
• Strong attention to detail and organizational skills.

Responsibilities

• Process incoming orders from Sales force, customers, and BAKEMARK affiliates.
• Download PSP orders into NDS system after ROE Edit List review.
• Manually enter orders into NDS or PSP system when needed.
• Review and correct Order File Status Report; transfer for routing.
• Notify customers or sales reps of item outages.
• Ensure COAs and Spec Sheets are provided as necessary.
• Daily invoicing of credit memos.
• Handle credit and collections inquiries by phone.
• Research customer, Sales Rep and affiliate inquiries.
• Back up Will-Call and other positions as directed.
• Provide vacation relief for Sales Representatives.
• File documents as directed.
• Assist Office Supervisor with back-office duties; cash handling and data input.

Skills

Excel

Attention to detail

Organizational skills

Education

High School diploma or equivalent

Tools

Inventory systems

Job description

SUMMARY:

Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates as assigned.

ESSENTIALDUTIESANDRESPONSIBILITIES:

• Download PSP orders into NDS system after review and correction of ROE Edit List.
• When necessary, manually enter orders into NDS or PSP system.
• Reviews and corrects Order File Status Report. Transfers order file for routing.
• Notify customers or sales reps. of customer item “outs”.
• Ensures COAs, and Spec Sheets are provided to Customers as necessary.
• Daily invoicing of credit memos.
• Credit and Collections Answers telephone and direct calls to appropriate person.
• Research customer, Sales Rep and BAKEMARK Affiliate inquiries.
• Backup to Will-Call and other positions as directed by Supervisor.
• Provide Sales Representative vacation relief.
• Files documents as directed.
• Assist Office Supervisor with back-office duties as needed; such as cash handling and NDS data input.
• Treat all customers both external and internal with dignity and respect.
• Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated.
• Other duties will be assigned as needed to meet company goals and objectives.

Qualifications:

• High school diploma or equivalent
• 1–3 years of administrative experience (manufacturing or warehouse preferred)
• Proficiency in Microsoft Office (Excel required)
• Experience with inventory systems a plus
• Strong attention to detail and organizational skills