Administrative Clerk & Meeting Coordinator

WESTCARE CALIFORNIA INC; San Diego (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

WestCare California Inc. is seeking an Administrative Assistant to handle clerical and secretarial duties for our program. Responsibilities include scheduling appointments, drafting correspondence, handling phones, and typing reports.

This role coordinates meetings, prepares agendas and materials, records minutes, and provides support to the Director and staff. Strong written and verbal communication, attention to detail, and confidentiality are essential.

Qualifications

• Two years experience as secretary or administrative assistant, preferably in social services.
• Excellent written and verbal communication skills.
• Ability to exercise good judgment and discretion.

Responsibilities

• Provide general administrative/secretarial support including scheduling and correspondence.
• Coordinate program meetings: announcements, agendas, materials, and minutes.
• Attend or represent the Director at community meetings when requested.
• Maintain filing systems and support policy manuals; provide clerical support to Director and staff.
• Make travel arrangements for staff and review incoming mail.
• Participate in daily shift exchanges and document logs.

Skills

Communication skills

Attention to detail

Teamwork

Organizational skills

Discretion

Writing skills

Professional appearance

Confidentiality

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

WestCare California Inc. is seeking an Administrative Assistant to handle clerical and secretarial duties for our program. Responsibilities include scheduling appointments, drafting correspondence, handling phones, and typing reports.

This role coordinates meetings, prepares agendas and materials, records minutes, and provides support to the Director and staff. Strong written and verbal communication, attention to detail, and confidentiality are essential.