Administrative Assistant - Social Services

WestCare Inc; San Diego (CA); On-site; USD 26,000 - 34,000; Full time

Job summary

WestCare Foundation in San Diego seeks a full‑time administrative assistant to manage clerical tasks for the program, including scheduling, correspondence, and report typing. The role supports the Director and staff, ensuring smooth daily operations in a confidential nonprofit setting.

Essential duties include meeting coordination, minutes transcription, travel arrangements, mail distribution, and shift logging.

Qualifications

• Two or more years of experience in a secretarial or administrative assistant role.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational abilities.
• Ability to work well in a team and maintain confidentiality.
• Proficient with Microsoft Office applications and basic office equipment.

Responsibilities

• Provide general administrative/secretarial support for the program, including scheduling, correspondence, and reports.
• Coordinate program meetings, prepare announcements, agendas, materials, and record minutes.
• Attend community meetings on behalf of the Director or designee as needed.
• Support the Director and staff with clerical tasks and policy file maintenance.
• Arrange staff travel and maintain administrative filing systems.
• Review and distribute incoming mail and document daily logs and shifts.

Skills

Administrative support

Communication skills

Attention to detail

Team player

Microsoft Office

Confidentiality

Education

High School Diploma

Tools

MS Office

Job description

WestCare Foundation in San Diego seeks a full‑time administrative assistant to manage clerical tasks for the program, including scheduling, correspondence, and report typing. The role supports the Director and staff, ensuring smooth daily operations in a confidential nonprofit setting.

Essential duties include meeting coordination, minutes transcription, travel arrangements, mail distribution, and shift logging.