Administrative Clerk - Data Entry & Records

NYS Department of Transportation; Hauppauge (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

NYS Department of Transportation is seeking an Office Assistant under the NY HELPS program to provide essential clerical support for the Traffic Engineering & Safety Group, especially the Traffic Investigations Section. Responsibilities include data entry, mail handling, meeting coordination and document processing.

Open to candidates meeting NY HELPS or 55 b/c qualifications. Applicants must be authorized to work in the United States on a full-time basis and be prepared to work on-site in New

Qualifications

• Excellent written and oral communication skills.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.
• Authorized to work in the United States on a full-time basis.

Responsibilities

• Maintain, administer and monitor databases, records and files.
• Type routine and non-routine correspondence.
• Check outgoing correspondence for completeness and accuracy.
• Transcribe handwritten materials.
• Coordinate information with internal and external parties.
• Scan documents and verify scanned data accuracy.
• Manage mail operations and respond to inquiries over phone, mail and email.
• Coordinate meetings and training sessions.
• Review and process procurements and expenditures per policies; monitor funding.

Skills

Communication skills

Office software proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

NYS Department of Transportation is seeking an Office Assistant under the NY HELPS program to provide essential clerical support for the Traffic Engineering & Safety Group, especially the Traffic Investigations Section. Responsibilities include data entry, mail handling, meeting coordination and document processing.

Open to candidates meeting NY HELPS or 55 b/c qualifications. Applicants must be authorized to work in the United States on a full-time basis and be prepared to work on-site in New