Administrative Clerk — Data Entry, Invoicing & Facilities

Transdev; Phoenix (AZ); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Vacation policy

Sick days

Holidays

401(k) retirement plan

Medical, dental, and vision

Life insurance

Disability coverage

Job summary

Transdev seeks an Administrative Clerk to support data entry, AP/AR processing, and facilities coordination at the TAS division in Phoenix. This role handles invoicing, vendor onboarding, and office administration while ensuring contract compliance and safety standards.

The position requires strong attention to detail, basic financial knowledge, and proficiency with GSuite. Travel up to 30% may be required; a valid work authorization in the United States is required.

Qualifications

• Must be 21 years of age or older.
• High School Diploma or GED required; college degree preferred in accounting/finance.
• Proficiency with a laptop and GSuite apps (Gmail, Hangouts, Drive, Sheets, Docs).
• Well versed in basic financial principles and accuracy.
• Experience coordinating outside vendors for repairs/inspections is a plus.

Responsibilities

• Process Accounts Payable (AP) in compliance with financial policies.
• Prepare, reconcile, input and upload client invoices (Accounts Receivable).
• Assist Facilities/Procurement: manage TAS offices, vendor onboarding, cost analysis, travel program costs.
• Support budgets, spend analysis, and expense rollups.
• Handle general office tasks: supplies, filing, mail, phones, and copier leases.
• Support banking and credit card programs; assist with audits and reconciliations.

Skills

Data entry

Attention to detail

GSuite

Accounts payable

Accounts receivable

Vendor coordination

Communication

Scheduling

Education

High School Diploma or GED

College degree preferred in accounting/finance

Tools

GSuite

Accounting software

Job description

Transdev seeks an Administrative Clerk to support data entry, AP/AR processing, and facilities coordination at the TAS division in Phoenix. This role handles invoicing, vendor onboarding, and office administration while ensuring contract compliance and safety standards.

The position requires strong attention to detail, basic financial knowledge, and proficiency with GSuite. Travel up to 30% may be required; a valid work authorization in the United States is required.