Administrative Clerk

Wood, Smith, Henning & Berman LLP; Farmington (CT); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision insurance

PTO, sick time and holidays

Flexible work from home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP is seeking a dedicated Administrative Clerk for our Hartford office. This full-time, onsite role supports attorneys and staff with document management, trial prep, and daily administrative tasks from 8:00 a.m. to 5:00 p.m., Monday through Friday.

The ideal candidate will have at least 1 year in the legal field, be highly organized, and demonstrate strong communication skills. A professional demeanor and reliability are essential in our fast-paced environment.

Qualifications

• Minimum 1 year experience in the legal field.
• Proficient in MS Word, MS Excel & Outlook.
• Must be a self-starter who is well organized and can handle multiple tasks.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment (computer, copier, postage machine, scanner).
• Excellent communication skills, both verbal and written.
• Ability to work in a fast-paced environment with attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Responsibilities

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.).
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish kitchen with supplies and keep it orderly.
• Process daily incoming and outgoing mail.
• Scan, copy and save documents.
• Assist with conference room setup for depositions and meetings.
• Interact with vendors and maintenance when needed.
• Order supplies (Staples).
• Assist with processing invoices and maintaining invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with medical records and radiology imaging.
• Assist with deposition transcripts and Court documents.

Tools

MS Office

Job description

National law firm seeks an Administrative Clerk for its Hartford office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements:

• Minimum of 1 year experience in the legal field.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program