Administrative Assistant

McCalla Raymer Leibert Pierce LLP; Clay Arsenal (CT); On-site; USD 40,000 - 48,000; Full time

Job summary

McCalla Raymer Leibert Pierce LLP seeks a full-time, on-site Administrative Assistant in Hartford, CT. You will manage inbound/outbound mail, front desk duties, scanning, copying and filing legal documents, and provide courteous client service.

Ideal candidates will have a high school diploma (college degree preferred) and 4–5 years of relevant experience, with strong MS Office skills and excellent written and verbal communication.

Qualifications

• High school degree required.
• College degree strongly preferred.
• Recent college graduates or 4–5 years of relevant experience.
• Excellent verbal and written communication skills.
• Proficiency in MS Office suite.

Responsibilities

• Provide reception, answer and route calls on a multi-line system.
• Scan, copy, mail and file documents accurately.
• Maintain and update case management systems with care.
• Support attorneys and staff in a fast-paced, high-volume environment.
• Handle confidential information with discretion.
• Assist with basic administrative tasks as needed.

Skills

MS Office proficiency

Communication skills

Customer service

Team oriented

Self-motivated

Organizational skills

Attention to detail

Education

High school diploma

College degree preferred

4–5 years relevant experience or recent graduate

Tools

MS Office

Job description

Description

SUMMARY:

This full-time on-site position is focused on administrative responsibilities including inbound and outbound physical mail, reception, copying, scanning, filing legal documents, front desk, and other administrative tasks. In this position you will need a strong work ethic and be able to work well both independently as well as in a team environment. This is a full-time on-site position in our office in Hartford, Connecticut. No legal experience necessary.

RESPONSIBILITIES:

• Providing reception, answering and routing calls on a multi-line phone system.
• Document scanning, copying and mailing.
• Filing and recording legal documents.
• Working independently in the office at times with department support always available.
• Consistently and accurately updating case management systems.
• Retrieving and responding to a variety of clients and internal firm requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Ability to carry 10 pounds or more

KNOWLEDGE, SKILLS & ABILITIES:

• Must have excellent verbal and written communication skills.
• Must have proficiency in MS Office suite.
• Must be committed to providing exceptional customer service.
• Must be able to work with others in a congenial and team-oriented manner.
• Must be self-motivated.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Must have excellent attention to detail.

EDUCATION:

• High school degree required.
• College degree strongly preferred.
• Must have recently graduated from college or have 4-5 years of relevant experience.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This

is a full-time position Monday through Friday 8:00am to 5:00pm.

We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

**Because of the high volume of calls received, only qualified candidates will be contacted for consideration***

NOTE:

This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.