Administrative Business Partner

OpenAI; San Francisco (CA); Hybrid; USD 60,000 - 95,000; Full time

Job summary

A forward-thinking company is seeking a proactive and meticulous Administrative Business Partner to join their Executive Operations team. This exciting role involves managing complex calendars, organizing travel, and coordinating team events, all while collaborating closely with executive leaders. With a hybrid work model in place, this position offers a unique opportunity to contribute to the success of a dynamic team. If you thrive in fast-paced environments and possess exceptional organizational and communication skills, this role could be your next career move.

Benefits

Relocation Assistance

Flexible Work Hours

Team Events

Professional Development Opportunities

Qualifications

• 3-4 years of administrative experience in a fast-paced environment.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Manage and organize calendars for multiple leaders.
• Coordinate internal meetings and travel itineraries.
• Assist in planning and executing team offsites and events.

Skills

Administrative Experience

Calendar Management

Travel Coordination

Google Suite Proficiency

Organizational Skills

Communication Skills

Job description

Join to apply for the Administrative Business Partner role at OpenAI

About The Team
Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders. We focus on strong communication and operational excellence across teams, elevating leadership impact and efficiency by anticipating needs, streamlining processes, and providing comprehensive support. We are dedicated to driving success, cultivating relationships, and understanding business objectives to empower our executives and contribute to the company's growth. Our leadership reflects OpenAI’s culture and core values, fostering a collaborative, open, and authentic work environment.

About The Role
We seek a proactive, friendly, and meticulous Administrative Business Partner to support our Executive Operations team. Responsibilities include managing complex calendars, handling expenses, organizing team events, and coordinating travel, working closely with our Executive Business Partners. This role is based in San Francisco, CA, with a hybrid work model (3 days in-office) and relocation assistance available.

In This Role, You Will

1. Manage and organize calendars for multiple leaders, ensuring optimal scheduling.
2. Coordinate internal meetings, including scheduling, forecasting, and resolving conflicts.
3. Plan and organize travel itineraries for leaders.
4. Process and manage expense reports adhering to company policies.
5. Assist in planning and executing team offsites and events.
6. Collaborate with the broader executive operations team for effective communication.

You Might Thrive In This Role If You

1. Have 3-4 years of administrative experience in a fast-paced environment.
2. Have a proven track record in managing meetings, scheduling, and resolving conflicts.
3. Have experience managing travel arrangements.
4. Are proficient in Google Suite.
5. Possess exceptional organizational skills and attention to detail.
6. Have strong communication and interpersonal skills.

About OpenAI
OpenAI is dedicated to ensuring that artificial general intelligence benefits all humanity. We push AI capabilities safely and seek diverse perspectives to shape the future of AI technology. We are an equal opportunity employer committed to inclusive hiring and providing accommodations for applicants with disabilities.