Administrative Business Partner

Make it Mariko, LLC; San Francisco (CA); On-site; USD 68,000 - 110,000; Part time

Job summary

Make it Mariko, LLC is seeking an Administrative Business Partner to provide essential support to the CEO and operations team. This role focuses on various administrative tasks, ensuring smooth business operations, and requires a detail-oriented individual who enjoys working in a collaborative environment. The position is part-time with a flexible schedule that includes on-site presence at least twice a week.

Qualifications

• Experience in an administrative role in a fast-paced environment.
• Familiarity with project management and CRM systems.
• Strong organizational skills and attention to detail.

Responsibilities

• Support CEO and Director of Operations with administrative tasks.
• Handle inventory and office management responsibilities.
• Assist with sales and client administrative support.

Skills

Organization

Communication

Task Management

Calendar Coordination

Tools

ClickUp

Dubsado

FG Funnels

Job description

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Make It Mariko is an award-winning creative events agency based in San Francisco, proudly led by women of color. We curate magical, meaningful experiences designed to inspire, uplift, and connect communities.We are committed to curating creative, inclusive, and diverse spaces in the events industry to challenge the status quo and pave the way for a new generation of event experience curators. Our company was founded in 2015 by veteran Event Producer and former Google X Head of Marketing Events, Gina Mariko Rosales.

Position Overview:

This role provides direct support to the CEO and Director of Operations, with a primary focus on administrative execution across key business areas: Executive & Business Operations, Inventory & Office Management, Sales & Client Support, and Team Administration. It is a task-oriented position that plays a critical role in the day-to-day functioning of the business. The role requires morning availability Monday–Friday from approximately 9:00–11:00 AM, with flexible scheduling for remaining hours but still to take place during regular business hours (9am - 6pm). On-site presence at our SF office (447 Minna St) is expected at least 2x per week on Tuesdays and Thursdays, but potentially more depending on need.

Responsibilities (see website for full description)

• Executive & Business Operations (50% or 10 hours per week)
• Sales & Client Administrative Support (25% or 5 hours per week)
• Inventory & Office Management (10% or 2 hours per week)
• Team Management Administration (15% or 3 hours per week)

This role is for you if:

• You love to be in a support role. Working in the background to ensure things run smoothly and people have what they need to be successful in their role is important and exciting to you.
• You live in the details and nerd out on organization.
• You genuinely enjoy administrative tasks and see how valuable being an administrative assistant is to the success of a business.
• You’re a task master. You love a todo list and marking something off of it makes you happy.
• You’re an active communicator who is willing to share when you’re overwhelmed or need help navigating a complex issue.
• You enjoy building relationships with people and being seen as someone reliable on a team
• You like to work independently but are understanding of the structures people have in place to help them be successful and are willing to work with them
• You enjoy wearing many hats and variety of projects that you’re working on

We’re looking for someone with past experience:

• Working in an administrative role on a small team in a high paced environment, such as: startup, small business, or nonprofit
• Supporting a team member or team with inbox management, calendar coordination, travel booking, and expense reporting
• Owning or supporting internal operations (e.g., project status tracking, onboarding, systems maintenance, documentation hygiene).
• Working with a diverse team and project managing across varying projects in a timely manner
• Working in a project management software and CRM to maintain clean file and data management, especially experience with: ClickUp, Dubsado, or FG Funnels
• Interfacing with the event production industry, familiarity with the rhythm of pre-/post-event logistics.

To Apply:

Submit an application through our website: www.makeitmariko.com/opportunities/administrative-business-partner-2025

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Business Development and Sales

• Industries

  Events Services

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