Administrative Business Partner II (Investor Relations)

Pinterest; San Francisco (CA); On-site; USD 94,000 - 167,000; Full time

Job summary

Pinterest is seeking an Administrative Business Partner to support two executives, ensuring efficient operations and communication. The role involves managing schedules, coordinating travel, and facilitating meetings. Ideal candidates have extensive administrative experience and strong organizational skills, with a proactive approach to tasks.

Qualifications

• 5+ years of administrative experience, including 3+ years supporting executives.
• Outstanding organizational skills and attention to detail.
• Solid track record of handling confidential information.

Responsibilities

• Manage complex calendars and prioritize scheduling.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas and track action items.

Skills

Organizational Skills

Attention to Detail

Proactive

Communication

Team Player

Education

Bachelor’s/Master’s degree in Business Administration

Tools

Google Suite

Slack

Workday

Expensify

Navan

MS Office Suite

Job description

About Pinterest

Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.

Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible.

We're seeking an Administrative Business Partner to provide support to 2 executives simultaneously; our VP of Investor Relations & Treasury, VP of Business and Corporate Development as well as assist with the CFO office. Within this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion.

What You’ll Do

• Serve as a thought partner to the VPs by providing insights and identifying solutions to challenges.
• Independently manage complex calendars and prioritize scheduling based on strategic business needs.
• Coordinate domestic and international travel arrangements, ensuring all logistics are seamless and efficient.
• Prepare and manage meeting agendas, draft presentation materials, and track action items for follow-up.
• Record and maintain investor meeting notes in CRM systems for accurate documentation and prioritization.
• Facilitate team meetings, all-hands, and cross-functional gatherings with precision.
• Plan, coordinate, and execute all logistics related to earnings calls and events involving investors, shareholders, and analysts; including acting as lead Project Manager of all support staff needed; IT, security, workplace
• Act as the main point of contact for senior EAs on matters related to the earnings process.
• Regularly coordinate meetings with C-suite executives of other companies, maintaining high standards of professionalism.
• Interact regularly with C-suite executives internally, ensuring discretion and professionalism.
• Assist in planning and executing virtual and in-person events, collaborating with internal teams and external vendors.
• Handle onboarding logistics for new hires within the supported teams.
• Manage expense reporting, purchase orders, and reconciliation for the VPs, ensuring accuracy and timeliness.
• Support communications channels by keeping them up-to-date and effectively disseminating information.
• Act as primary liaison between the VPs and their teams, ensuring clear and consistent communication.
• Provide mentorship and leadership to more junior administrative staff, fostering their professional development.
• Provide responsive support and backup for the EABP to the CFO as needed.
• Maintain confidentiality and serve as a positive representative of the executive office, internally and externally.
• Engage with high-profile external stakeholders, ensuring all interactions uphold the company standards and values.
  
  
  

What We’re Looking For

• 5+ years of administrative experience, including 3+ years supporting VP and Director level executives.
• Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment.
• Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
• Proficient in tools such as Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Solid track record of handling confidential information with the utmost integrity.
• Bachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience.
  
  
  

Relocation Statement:

• This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.
  
  
  

In-Office Requirement Statement

• We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection.
• This role will need to be in the office for in-person collaboration up to 3 times per week and therefore needs to be in a commutable distance from our office in San Francisco. The in-office expectation could vary from week to week so flexibility is needed for this position.
  
  
  

At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

Information regarding the culture at Pinterest and benefits available for this position can be found here.

US based applicants only

$94,953—$166,168 USD

Our Commitment To Inclusion

Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require a medical or religious accommodation during the job application process, please complete this form for support.