Administrative Business Partner II (Investor Relations)

Pinterest; San Francisco (CA); On-site; USD 94,000 - 167,000; Full time

Job summary

Pinterest is seeking an Administrative Business Partner II to support two executives, managing schedules, coordinating travel, and facilitating meetings. The ideal candidate will have extensive administrative experience, exceptional organizational skills, and the ability to handle confidential information with discretion. This role offers flexibility and the opportunity to work closely with senior leadership in a dynamic environment.

Qualifications

• 5+ years of administrative experience, including 3+ supporting VP/Director level executives.
• Experience handling confidential information with integrity.

Responsibilities

• Manage complex calendars and prioritize scheduling based on strategic needs.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas, draft presentation materials, and track follow-up actions.

Skills

Organizational Skills

Collaboration

Attention to Detail

Proactivity

Education

Bachelor’s or Master’s degree in Business Administration

Tools

Google Suite

Slack

Workday

Expensify

Navan

MS Office

Job description

Administrative Business Partner II (Investor Relations)

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About Pinterest
Millions of people around the world come to our platform to find creative ideas, dream about new possibilities, and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.

Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other's unique experiences, and embrace the flexibility to do your best work. Creating a career you love? It’s Possible.

We’re seeking an Administrative Business Partner to support 2 executives—our VP of Investor Relations & Treasury, VP of Business and Corporate Development, and assist with the CFO office. Your role will be crucial in keeping the team organized, motivated, and efficient. Responsibilities include managing complex schedules, nurturing relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and handling confidential matters with discretion.

What You’ll Do

• Serve as a thought partner to the VPs by providing insights and solutions to challenges.
• Manage complex calendars and prioritize scheduling based on strategic needs.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas, draft presentation materials, and track follow-up actions.
• Record and maintain investor meeting notes in CRM systems.
• Facilitate team meetings, all-hands, and cross-functional gatherings.
• Plan and execute logistics for earnings calls and investor events, acting as lead Project Manager.
• Act as a main point of contact for senior EAs on earnings process matters.
• Coordinate meetings with C-suite executives of other companies.
• Interact with C-suite executives internally, maintaining discretion.
• Assist in planning and executing virtual and in-person events.
• Handle onboarding logistics for new hires.
• Manage expense reports, purchase orders, and reconciliations.
• Support communication channels and ensure timely dissemination of information.
• Serve as primary liaison between VPs and their teams.
• Mentor and lead junior administrative staff.
• Provide backup support for the CFO as needed.
• Maintain confidentiality and represent the executive office positively.
• Engage with high-profile external stakeholders professionally.

What We’re Looking For

• 5+ years of administrative experience, including 3+ supporting VP/Director level executives.
• Outstanding organizational skills and attention to detail.
• Proactive, self-directed, and capable of handling ambiguity.
• Proficient in Google Suite, Slack, Workday, Expensify, Navan, and MS Office.
• Team player with excellent collaboration skills.
• Experience handling confidential information with integrity.
• Bachelor’s or Master’s degree in Business Administration or equivalent experience.

Additional Details

Relocation: Not eligible for relocation assistance. Learn more on our PinFlex page.

In-Office Requirement: Up to 3 days/week in San Francisco, with flexibility. Must be within a commutable distance.

At Pinterest, we value an equitable, inclusive, and inspiring workplace. The salary range for this role is $94,953—$166,168 USD, with eligibility for equity. Final salary depends on experience, location, and skills.

US-based applicants only. For more about our culture and benefits, click here.

Our Commitment To Inclusion

Pinterest is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, age, marital status, veteran status, disability, or genetic information. Support accommodations are available upon request.

Job Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: Technology, Internet, Software, IT Services