Senior Admin Business Partner

TalentBurst; South San Francisco (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading company in the biotech sector is looking for a Senior Admin Business Partner to provide essential administrative support to their leadership team. The role involves managing contracts, complex scheduling, and organizing meetings and events, requiring strong multitasking skills and significant experience in administrative operations. Candidates should have a collaborative approach, attention to detail, and familiarity with essential tools like Microsoft Office and MyBuy.

Qualifications

• 5-7 years of related administrative, operations, or project management experience.
• Experience working with senior leaders.
• Ability to work independently and handle sensitive information.

Responsibilities

• Manage contracts and PO process using MyBuy.
• Plan large internal meetings and manage scheduling with external partners.
• Draft communications on behalf of managers and organize training.

Skills

Multitasking

Prioritization

Collaboration

Attention to detail

Discretion

Education

BS/BA degree or equivalent experience

Tools

Microsoft Office

cSuite tools

MyBuy

Job description

Title: Senior Admin Business Partner

Location: South San Francisco, CA

Duration: 6+ Months

Job Description:

The purpose of the Senior Administrative Business Partner (ABP) is to support the PTQ Leadership Team, PTQ Global teams, and the PTQ SSF community with coordination and execution of administrative tasks, projects, events, and meeting management to ensure continued success across Quality functions to meet PTQ's vision of "All Value, Zero Waste, For Patients". This person will act as a deputy for other ABPs within PTQ as needed and may take on the role as a Primary Point of Contact (PPoC) for a Leadership Team Member if required.

Job Responsibilities:

• Highly skilled in Google Suite and managing shared team drives and complex scheduling requests, potentially across multiple time zones
• Manage the contract and PO process for the NA team using MyBuy and DocuSign
• Advanced knowledge of available IT systems (e.g., cSuite, virtual collaboration tools)
• Manage relationships with internal and external stakeholders, often requiring a high level of confidentiality
• Plan large internal meetings (e.g., department meetings, large team/committee meetings)
• Manage scheduling with external partners, oversee preparation and post-meeting needs
• Lead planning & execution of internal meetings with webcasting and sophisticated technology
• Independently lead planning & execution of complex team offsites involving multiple locations and activities
• Assist with agenda and meeting material creation, offsite event flow, etc.
• Attend internal meetings, assist with note-taking and follow-up
• Draft email communications on behalf of managers, teams, or departments
• Manage departmental Spaces, websites, newsletters, etc.
• Coordinate feedback collection and implementation for communications
• Coordinate logistics of moves in collaboration with space planning leads
• Manage candidate/interview process and onboarding logistics
• Plan team building events and workshops
• Organize trainings for team or admins
• Manage vendor/speaker engagements, contracts, and payments
• Maintain department org charts

Functional Job Responsibilities:

Specific to the role (30%)

Required Skills and Qualifications:

• 5-7 years of related administrative, operations, or project management experience, preferably in pharma/biotech
• Experience working with senior leaders
• Knowledge of MyBuy is highly desired
• Ability to multitask, prioritize, and work independently
• Collaborative approach to team development and communication
• Discretion handling sensitive information
• High attention to detail and accuracy
• Decisive, with minimal external validation needed
• Proficiency in Microsoft Office, cSuite tools, and familiarity with *** organization is preferred
• BS/BA degree or equivalent experience