Administrative Business Partner

Stripe; Chicago (IL); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Stripe is seeking an experienced Administrative Business Partner to support two People Leadership executives. You will manage calendars, coordinate travel, expense reporting, and help plan meetings and offsites while safeguarding sensitive information.

You will partner with leaders to track milestones, improve processes, and contribute to the day-to-day operations and culture of their organization in a fast-growing tech environment.

Qualifications

• Minimum 5+ years of administrative experience at a fast-growing or large company.
• Exceptionally organized with superb attention to detail and strong execution.
• Excellent time management and ability to shift tasks quickly as priorities change.
• Able to work effectively across roles and teams in a fast-paced, changing environment.
• Communicate, perform, and react well under pressure or ambiguity.
• Enjoy optimizing and improving administrative processes.
• Adept at handling sensitive information with care and confidence.
• Able to anticipate and respond to others' needs before they arise.

Responsibilities

• Provide complex calendar support for leaders and possibly others on their team.
• Manage and book travel arrangements and process expense reports.
• Make recommendations on time management, prioritization, delegation, and organization.
• Organize and plan team meetings and offsites; assist with materials, notes, and action items.
• Track key project milestones and progress against goals and targets.
• Establish new and improve existing administrative systems and processes.
• Support operations and culture of the leaders' organization.

Skills

Administrative experience

Organizational skills

Time management

Cross-functional collaboration

Communication under pressure

Process optimization

Handling sensitive information

Startup/fast-growing experience

Job description

Who we are

About Stripe

Stripe is a financial infrastructure platform for businesses. Millions of companies - from the world’s largest enterprises to the most ambitious startups - use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone's reach while doing the most important work of your career.

About the team

The administrative business partner team works with Stripe’s leaders to support their day-to-day administrative needs, while also contributing to projects that help drive the company’s strategic priorities.

What you’ll do

In this role, you will be a critical part of supporting our People Leadership business function by offering administrative support to 2 leaders.

Responsibilities

• Provide complex calendar support for your leaders and, potentially, other members of their team
• Manage and book travel arrangements and process expense reports
• Make recommendations to your leaders on time management, prioritization, delegation, and organization
• Organize and plan team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items
• Partner with your leader to track key project milestones as well as progress against personal, team, and company goals and targets
• Establish new—and improve existing—administrative systems and processes
• Support the operations and culture of your leaders organization
• Act as a trusted strategic partner and handle highly sensitive data with absolute discretion

Who you are

We\'re looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply.

Minimum requirements

• You have 5+ years of administrative experience at a fast growing or large company
• You are exceptionally organized, with superb attention to detail and a strong ability to execute
• You have excellent time management skills and are able to quickly shift tasks and priorities as needed
• You work effectively across various roles and teams in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient
• You communicate, perform, and react well under pressure or ambiguity
• You enjoy optimizing and improving processes
• You are adept at handling sensitive information and situations with care and confidence
• You are able to anticipate and respond to the needs of others before they arise
• You have experience in a high-growth technology startup