Administrative & Bookkeeping Specialist - Yardi Pro

PMI Management LLC; Beverly Hills (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

PMI Management LLC is seeking an Administrative Assistant and Bookkeeper to join our Beverly Hills team. You will support daily operations, handle payroll, and manage AP/AR using Yardi and other software, ensuring precise financial records.

The role combines administrative duties with accounting tasks, requiring strong organization, multitasking, and confidentiality in a small-office setting. This is a full-time, on-site position with office-based responsibilities.

Qualifications

• Well-rounded accounting experience with administrative support and bookkeeping.
• Knowledge of Yardi or similar property management software for rapid adoption.
• Advanced Excel skills and ability to multitask in a fast-paced environment.
• Capable of handling payroll, AP/AR, and financial record-keeping with accuracy.
• Discretion, organization, and proactive problem-solving in a team setting.

Responsibilities

• Handle office duties for a small team and maintain organized records.
• Process invoices and manage payable/receivable via digital platforms.
• Prepare and process payroll for household and staff; track expenses.
• Reconcile accounts, monitor taxes and insurance payments, and file appropriately.
• Coordinate with property managers and executives; supervise billings and documents.
• Maintain mail handling, filing, and weekly office operations; support senior staff.

Skills

Yardi Voyager

Excel (Advanced)

Word

Outlook

PowerPoint

Financial Reporting

Budgeting

Cash Management

Bank Reconciliations

Financial Analysis

Problem Solving

Organization

Time Management

Communication

Confidentiality

Tools

Yardi Voyager

Excel

Word

Outlook

PowerPoint

Job description

PMI Management LLC is seeking an Administrative Assistant and Bookkeeper to join our Beverly Hills team. You will support daily operations, handle payroll, and manage AP/AR using Yardi and other software, ensuring precise financial records.

The role combines administrative duties with accounting tasks, requiring strong organization, multitasking, and confidentiality in a small-office setting. This is a full-time, on-site position with office-based responsibilities.