Site Service Coordinator - Accounting & Admin Support

CAMELOT SERVICES INC; Austin (TX); Hybrid; USD 45,000 - 65,000; Full time

Job summary

CAMELOT SERVICES INC in Austin, TX, is seeking a Site Service Coordinator focused on basic accounting and invoice processing in Yardi, with vendor management and COI tracking. The role blends finance and client coordination in a hybrid setting.

You will handle high-volume AP tasks, code and match invoices, maintain records, and support month-end close while serving as a professional point of contact for clients and internal teams.

Qualifications

• 1–3 years of experience in accounts payable or accounting support
• Strong accounting fundamentals and numerical accuracy
• Excellent writing and speaking communication skills
• Yardi experience preferred but not required
• Ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Process vendor and service invoices through Yardi accurately and efficiently
• Enter, code, and match invoices to proposals and work orders
• Handle core AP functions: verification, coding, and payment prep
• Reconcile discrepancies and maintain accurate financial records
• Support month-end close and generate basic accounting reports
• Maintain vendor records and COI tracking
• Communicate with clients and internal teams and respond to work orders

Skills

Strong accounting fundamentals

Attention to detail

Excellent written and verbal comms

Yardi experience

MS Office proficiency

Tools

Yardi

Microsoft Office

Job description

Description

Are you a numbers-minded, detail-driven professional who thrives on keeping accounts accurate and vendors happy?

We're looking for a Site Service Coordinator who will primarily be focused on basic accounting and invoice processing within the Yardi system, who’ll also handling vendor management, client communication, Certificate of Insurance (COI) tracking, and work order response.

This is a hybrid role at its core, but make no mistake: accounting is the heart of it. You'll be the person who keeps invoices moving, books balanced, and vendors paid accurately and on time - while also serving as a professional point of contact for clients and internal teams.

What You'll Do

Accounting & Invoice Processing (Your Main Focus)

• Process a high volume of vendor and service invoices accurately and efficiently through Yardi
• Enter, code, and match invoices to proposals and work orders with precision
• Handle core accounts payable functions: invoice verification, coding, and payment prep
• Reconcile discrepancies, follow-up on missing documentation & maintain accurate financial records
• Support month-end close and generate basic accounting reports

Multi-party accounting experience is a strong plus - if you've worked in an environment juggling multiple clients, properties, or cost centers, you'll feel right at home here

Vendor & Compliance Management

• Maintain vendor records, contact information, and documentation in Yardi
• Track, request & maintain Certificates of Insurance (COI), monitor expirations & flag coverage gaps
• Support new vendor onboarding and paperwork completion

Client & Team Communication

• Be a professional, courteous point of contact for clients on invoice, service, and administrative matters
• Communicate clearly and confidently via phone and email - both written and verbal
• Respond to and help coordinate work orders, keeping status updated & stakeholders in the loop

Requirements

What You Bring

• 1–3 years of experience in accounts payable, accounting support, or administrative work - facilities or property management background a plus
• Strong, demonstrated accounting fundamentals & attention to detail & accuracy with numerical documentation
• Excellent written and verbal communication skills - you can write a clear email and hold a professional conversation
• Yardi experience preferred, but not required - we'll train the right person
• Comfort processing invoices at volume without losing accuracy
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Ability to juggle multiple priorities independently in a fast-paced environment

Nice to Have

• Multi-party or multi-client accounting experience
• Familiarity with COI tracking and vendor compliance
• Working knowledge of basic accounting principles

Why This Role

If you love the satisfaction of a clean, reconciled ledger and also enjoy being the professional, trusted face clients turn to - this role gives you both.